URGENT JOB ADVERTISEMENT
REF: ADMIN/ 001/09/2009
Position: Executive Assistant
Posts:
Reporting to: Human Resources Manager
Department: Administration
Start Date: Immediate
Job Grade:
Nature of Contract: One year - renewable
Position Description
· Providing support services to the Senior Managers including managing diaries
· Taking and distributing minutes for senior managers as/when assigned
· General office administration work including sorting and filing of mail and documents
· Liaising with the different offices and departments for info sharing
· Coordinating visitors and events for the Regional Director (RD)
· Providing Human Resource support services for all departments
· Overseeing the Front Desk services and duty rosters
· Coordinating general office supplies to ensure a good working environment for all
· Leading in inducting new staff on Admin procedures
· Overseeing the efficient running and maintenance of office equipment and tools
· Collecting and collating departmental reports/data for inclusion into the main RD reports
· Other duties as assigned
Minimum Qualifications:
· University degree in business administration or secretarial studies. (Diploma holders with commensurate experience may apply)
· Excellent skill and practice in multi-tasking and prioritization
· Good training/experience in Human Resource Management discipline
· Certificate in computer operations using all packages of the MS Office suit
· Good knowledge and experience of standard office practices and procedures
· Strong organizational skills with logical approach to solving problems
· 2 Years’ experience in a busy NGO admin office
· Strong interpersonal qualities and skills – an excellent team member
· Excellent verbal and written communication skills
· Good knowledge of the functioning of common office equipment including copier, fax machine, and telephone switchboard.
Email applications including cover letter, CV, and contact details (phone and email) of at least three referees should be submitted to the address below by Wednesday 9th September 2009 by 5:00 pm.
Only short-listed applicants will be contacted.
Send applications to: hr@feedthechildren.co.ke
