EMPLOYMENT OPPORTUNITY – Budget Analyst (PEPFAR)

The U.S. Embassy in Dar es Salaam is seeking an individual for the position of Budget Analyst (PEPFAR) in the Budget and Fiscal Office.

Note: All applicants must be residing in country and have the required work and/or residency permits allowing employment in country prior to applying for this position to be eligible for consideration.

BASIC FUNCTIONS OF THE POSITION:

Independently compiles and justifies the annual and mid-year financial budget plans for the PEPFAR and CDC for an aggregate total allotment of $11 million. Develops detailed justifications to support requests for funds. Prepares reports on allotment as requested by the RFMO and Washington. Embassy Dar es Salaam is a Regional Post and incumbent prepares budgets by locality.

MAJOR DUTIES AND RESPONSIBILITIES:

Budget formulation:

With the most minimal and general supervision, the incumbent personally performs and budget work for allotments, independently formulating the annual and mid-year budget submissions. Budgets are submitted in format requirements in the various functional activities under each allotment. Provides advice on budget submission requirements, including: historical performance financial projections and justification for requested resource levels. Analyzes past fiscal year funding levels to determine new fiscal requirements estimates costs for new Program requirements. Analyzes recurring program costs and monitors non-recurring costs. Analyzes and tracks exchange rate gains and losses and is responsible for adjusting budgets to reflect dollar differences. This person prepares budgetary reports on above allotments as requested by post management and Washington.

Accounting:

Ensures that allotments provided by Washington are controlled and executed within funding limitations. Ensures that accurate and complete fiscal data is recorded on all funding requests. Ensures availability of funds, after analyzing and reviewing the CFSC accounting reports, the RFMS Viewer interim reports, and subsidiary accounting ledgers. This includes ensuring obligation exist prior to initiating payment and making adjustments to obligations after reviewing FSC-P62 and FSC-P-60 reports. Monitors and analyzes apparent trends in obligations, in anticipation of reprogramming requirements. Proposes plans for minor reprogramming when deviations from original budget estimates are necessary because of significant changes in operating programs. Periodically reconciles accounting records and confirms the accuracy of obligations and expenditures against financial plans.

Reconciliation:

Reconciles FSC 62s routinely to ensure liquidations do not exceed obligations and that allotments are not exceeded in violation of the Anti-Deficiency Act. Develops and prepares official monthly, quarterly and annual reports by allotment and sub-object status using a CFSCA P-60 and P-62 reports to ensure funds are in balance with FSC Charleston accounting records. Takes corrective action immediately when errors are discovered. Periodically reconciles accounting records and confirms the accuracy of obligations and expenditures against financial plans.

Other Administrative duties:

Functions as a back-up for other budget analyst and for the Cost Containment Accountant if they are away from the office and performs other projects that a senior team member directs.

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Education: Completion in bachelor degree majoring in business related subject including accounting, finance, or business is required. An advance degree in accounting or finance is also required.

Prior experience: Five years of progressively responsible experience in budget work, accounting or auditing is required. Two years out of 5 years experience should be for work done in the State department or another U.S. Government agency is required.

Language proficiency: Level IV (Fluent) in English and Kiswahili (speaking, reading and writing) is required.

Knowledge: Must have sound working knowledge of pertinent Dept, of State and other agency laws, procedures and regulations relating to budgeting and funds control, and applicable FAM regulations pertinent to contract performance and payment regulations; and ability to use such knowledge of the organization and functions of the major program areas of the Embassy and/or associated agencies served. Must be able to communicate budget information clearly and completely, both in writing and orally.

Skills and Abilities: Must be able to follow through on analytical work to minimize need for detail work by higher graded personnel. Must be able to summarize information orally and in writing to present information and complex relationship quickly and precisely. Must exercise good level of interpersonal skills in order to facilitate exchange of information at the working level. Must be able to comprehend and properly apply to the voucher examining process all applicable regulations. Must be able to read, interpret and apply provisions of leases and contracts to a variety of working situations making determinations as to whether there is USG obligations of leases and contracts to a variety of working situations making determinations as to whether there is a USG obligation and that there is a legitimate basis of disbursement of government funds. The position requires a self-starter, and independently motivated employee, as the workload is unpredictable and various. Must be skilled in reading complex regulations and be able to relate them to issues at hand. Computer skills (MS Word, MS Excel, MS Mail, Intranet and Internet) are required.

TO APPLY:

Applications outlining relevant qualifications, printed C.V. with names of three (3) references, any other documents (e.g. essays, certificates, awards, copies of degrees earned) that address the qualification requirements of the position as listed above and your contact telephone number(s), e-mail, and/or mailing address. Application should be sent via post or dropped off at the Embassy main gate for the attention of:

Human Resources Section
American Embassy
P.O. Box 9123
Dar es Salaam

CLOSING DATE OF THE POSITION: March 11, 2009

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