The Belgium Development Agency (BTC Tanzania) is inviting applications from suitably qualified candidates to fill the position of Administration Officer for the Representation office in Dar es Salaam. The position offers an open-ended contract beginning June 1st, 2010.
DUTIES & RESPONSIBILITIES:
Under the overall supervision of the Local Administrative and Finance officer, The Administration Officer will have the following responsibilities:
- To assist the representation staff members with carrying out their daily tasks
- To provide optimal processing of data, files and information related to the representation
- To facilitate contracts between the Representation and other BTC departments, the embassy, partners, projects etc
- To ensure the day to day practical organisation of office related matters
- To carry out general administrative tasks to guaranntee effective administrative support to staff members and superiors
- To centralize internal and external calls, take in requests for the department and receive visitors, to ~elp staff members, management and visitors to obtain the information they need and to provide an image of quality service
- To be responsible for the organisation, smooth conduct and follow-up of meetings or internal or external events, for the organisation of travel arrangements of staff and visitors and for the organiisation of the work of drivers and guards
- To provide quality services and to encourage communication and the exchange of information
- To be responsible for the filing and conservation of all relevant correspondence and all documents useful to the service
- To give superiors and staff members speedy access to the information they are seeking
- To be responsible for having the material needed for the proper working of the department on hand so that all staff members have appropriate logistics support for their activities
- To provide administrative supervision and keep informed with matters relating to human resources legislation in force
- To support the RR with personnel supervision. managements of representation employment contracts in collaboration with a law office and or legal service of BTC Headquarters. and mainteenance of personnel files
QUALIFICATIONS:
o A Bachelors Degree in Administration or A higher diploma in Administration preferably with Human Resource background
Knowledge of basic accounting
Experience in working with the local administration (labour laws etc)
Experience with and knowledge of human resource management
Mastery of most widely used computer software (MS Office),
Mastery of computerized accounting; mastery of the payroll system is an added advantage
At least five years professional experience in personnel administration
Proven oral and written communications skills 3. Mode of Application
APPLICATION MODE:
Application letters should include a complete Curriculum vitae and 3 referees and addressed to:
The Resident Representative, Belgian Development Agency P.O. Box 23209, Dar es Salaam.
Candidates are restricted from submitting electronic applications or to make telephone follow-up of their applications.
The deadline for submission of application is 4.00 pm Friday April 16th, 2010
Please note that only shortlisted candidates will be contacted for interview and NO transportation costs will be compensated
