PURPOSE OF THE JOB
Ø PROCUREMENT & LOGISTICS MANAGEMENT
Ø INVENTORY MANAGMENT
PRIMARY KEY ROLES/ RESPONSIBILITIES
· Sundry/ Administration Expense Management
§ Ensure Office Manager documentation is reviewed and approved by the Finance Manager before presentation for reimbursement
§ Requests for Admin Requirements to be presented for inclusion in Cash Flow Statement by Thursday of every week
· Raising LPO’s for Cost of sales
§ Ensure all LPOs are duly authorised
§ Where procuring attached are minimum three quotations
§ Raising LPO’s from the financial system
· Filing
§ Ensure all payment vouchers, contracts, quotations and any other financial documents are well filed and
· Supplier Liaison
§ Constant communication with supplier to ensure good working relationship with THE FIRM
· Purchases management
§ Timely and accurate posting of supplier invoices
§ Accurate and timely update of purchases master template
§ Ensure tax invoices from suppliers to facilitate tax claims
· Revenue
§ Billing and invoicing all realised revenues
· Procurement
§ Sourcing of suitable vendors
§ Seeking credit terms
§ Ensure all vendors have contracts with pre-agreed charges
· Logistics
§ Follow-up of cargo shipments
§ PO placement with vendors
§ Ensure all shipments cleared with the accurate taxes and clearance charges
· Inventory
§ Daily updating of inventory levels
§ Ensure all inventory is properly dispatched from the warehouse
