Danish Fund is a unique global public/private partnership dedicated to attracting and disbursing resources to address rural livelihood issues affecting women & Children in post conflict countries . This partnership between governments, civil society, the private sector and affected communities represents a new approach to international development financing. Danish Fund works in close collaboration with other bilateral and multilateral organizations to supplement existing efforts dealing with Violence against Women, Child Malnutrition & Emergency Food relief for post conflict communities across the globe.
In establishing our presence in East & Central Africa, for programme support and implementation of operations in Horn of Africa ( South Sudan, Democratic Republic of Congo & Somalia) we seek to employ the services of a highly motivated professional with a genuine interest with working with the marginalized in society to fill the vacancy of Roaming Finance Officer.
Scope of Job
1. Financial and Management Accounting
2. Financial Systems & Information
3: Support to Staff Team
4. Funds & Cash Management
5. Payroll Management
6. Budgeting and Project Planning
7. Team working
1. Financial and Management Accounting
· Undertake the day-to-day input of transactions onto the accounting system
· and the maintenance of financial records including the inputting and
· completion of postings to meet the month end timetable.
· Oversee the banking to the schedules of cash/cheques received. Review and
· check petty cash reimbursements.
· Ensure that all nominal ledger control accounts are reconciled monthly, follow
· up and investigate any queries or differences and authorise any resulting
· journal entries.
· Prepare monthly management accounts for review by the Finance Manager.
· Maintain and update the fixed assets register.
· Prepare statutory accounts and audit schedules in conjunction with
· the/Treasurer and Finance Manager; liaise with the auditors during the annual audit as
· required.
2. Financial Systems & Information
· Contribute to the continuous process of reviewing and updating
· financial systems and procedures and providing an internal audit function.
· Create and maintaining an up-to-date financial procedures manual.
3. Support to Staff Team
· Assist team members in setting up systems to meet their financial
· responsibilities and compliance with the accounting and reporting
· requirements of funders. Provide support, advice and information as required
· Assist team with preparing and monitoring their annual budgets. Ensure that
· revisions to the budget are put in place.
· Review monthly management accounts and quarterly projections to year end
· with managers and ascertain reasons for variances; and make amendments
· as required.
4. Funds & Cash Management
· Monitor bank balances in conjunction with the Director ensuring that cash
· levels are maintained to meet payments as they are released.
· Check and release authorised payments to suppliers and staff.
· Assist with the preparation and monitoring of the monthly cash flow forecast.
5. Payroll Management
· Act as the payroll manager and manage the processing of payroll.
· Agree annual returns and submit to Inland Revenue within strict deadlines.
· Reconcile all salaries-related control accounts on a monthly basis.
· Maintain all payroll records and supporting documentation.
· Carry out year-end procedures to close off each tax year and handle all
· relevant correspondence from the Inland Revenue.
6. Budgeting and Project Planning
· Assist team in preparing budgets for funding applications and project
· proposals.
· Meet with project leads to review the terms and conditions, agree respective
· responsibilities, cost centres and account codes required to meet the
· reporting requirements of all new grants.
· Prepare grant claims and financial reports in conjunction with managers
· ensuring that progress reports reflect outputs in line with project plan and
· expenditure to date.
· Ensure that claims and reports are submitted according to the deadlines set
· by funders. Correspond with funders to address any queries that arise.
· Liaise with project leads to ensure that all grants approved are properly
· identified and accounted for.
· Ensure that the grants ledger is kept up to date and reconciled with the
· nominal ledger.
· Ascertain the payment schedules for all grants receivable and update the
· cash flow forecast.
· Regularly review the grants ledger to ensure that grant installments are
· received in accordance with the terms of all grants and liaise with funders to
· chase up outstanding grants.
· Prepare audit schedules and grant expenditure statements and liaise with the
· auditors during grant audits.
7. Team Working
Commission and supervise the work of consultants (as appropriate).
PERSON SPECIFICATION
The following are the minimum essential criteria, which will be used to assess your
application form. Please ensure that you cover the criteria in your answers, including
all your experience both paid and unpaid.
Criteria Description Requirement
Education and qualification
A qualified accountant (or working towards),
financial degree or equivalent.
At least two years relevant working experience in
a responsible position.
Experience of working in a team.
Experience of initiating, planning and developing
areas of work.
Experience
Experience of working in the Voluntary Sector,
paid or unpaid.
Demonstrable Financial & Management
Accounting experience and skills, particularly
preparing of budgets, management accounts,
statutory accounts and analysis/interpret of
management information.
The ability to communicate assertively, but
sensitively.
Above average score on Independent General Intellegence Assessment (G.I.A) & Test for Selection and Training (T.S.T)
Remuneration
Gross salary- USD 2350- USD 3490pm
Medical & Life insurance
12 days R&R after every seven weeks in field location
To apply email cv & application to jobs@danishfund.org
, please quote position in the email subject line.Application Deadline 14th September 2010. Only Short Listed Candidates will be contacted
