Elizabeth Glaser Pediatric AIDS Foundation
Closing date: 15 Oct 2010
Location: United Republic of Tanzania (the) - Dar Es Salaam
Job Summary:
Working with the Country Director, the Associate Directorof Operations will provide support in the following areas:
To support the attainment of the Foundation’s overall goal of eliminating paediatric HIV and AIDS by proactively developing, implementing, and managing effective and efficient operational procedures and systems to support and strengthen the country program. This position oversees the operations unit which is comprised of finance and accounting, contracts and grants, human resources, procurement and logistics, information technology, administration, and field operations functions.
Essential Responsibilities:
Working with the Country Director, the Associate Directorof Operations will provide support in the following areas:
• Serving as the focal point for all operational matters for the country office, sub offices, regional office and Foundation Headquarters.
• Directly manages a team of 10 individuals – six department managers based in the Dar office (Information Technology, Human Resources, Administration, Contracts and Grants, Finance and Accounting, and Procurement and Logistics) and four Field Operations Officers (one based in each of our four Field Offices).
• Overall management, leadership, teambuilding, and mentorship for a group of 70+ operations staff located in five offices (Dar, Moshi, Mtwara, Shinyanga, and Tabora)
• Providing guidance and support in the areas of administration, finance, accounting, contracting, procurement and logistics, field operations, IT, and HR to country staff.
• Managing human, financial and material resources.
• Facilitating communication and working relationships between the office’s technical and operations sections, and between the country office, sub offices, sub-grantees, regional office, Foundation Headquarters, and USG PEPFAR team.
• Provide operational support to CDC and USAID funded projects, sub-grantees and other Foundation contractors and partners in country.
• Develop sound and workable operating procedures to ensure Foundation and USG policy compliance for all operations activities while promoting strong business ethics and a professional / ethical working environment.
• Assume responsibility for purchasing and payment (through check signing authority for the country office bank account) within guidelines set by the Country Director.
• Manage all operational aspects of the country programs four Field Offices.
• In close collaboration with Foundation Headquarters, monitor the country office budget, perform expense forecasting, and ensure that the budget is communicated to the various department heads, following up with under-spending/overspending as needed.
• With the Country Director and HR manager, instigate and manage a team building program for country staff, including formal training, personal and professional peer support, mentoring, and professional development.
• Identify cost savings/cost sharing initiatives.
• Provide relevant input for reports to the Country Director, regional office, Foundation Headquarters and donors.
• Assist with the Foundation’s transition activities and new business development activities.
• Serve as member of the country’s Senior Management Team.
• Serving as Deputy for the Country Director as needed.
Required Qualifications:
• Masters Degree in Business Management, Operations or a relevant technical field.
• Minimum five years of experience in administrative management and leadership experience managing complex, multi-sector programs.
• Minimum four years of experience in managing overseas operations with programmatic, financial, and administrative duties. African country experience is highly desirable.
• Minimum three to five years of experience in managing U.S. Government grants.
• Ability to travel frequently.
Knowledge, Skills and Abilities:
• Excellent knowledge of Logistic, IT, Human Resource, Administrative and Financial Management - including preparing and managing budgets, banking contracts, and negotiations.
• Strong understanding of international development context, experience in international development sector (NGO's, direct bilateral, multilateral).
• Grant management and budget oversight skills and experience.
• Knowledge of principles and practices governing USAID and/or other federal grants.
• Ability to establish and maintain effective working relationship with USAID/CDC/DOS and other governmental agency officials, co-workers, staff and the general public.
• Ability to support and direct the implementation of organizational ideas, projects and plans.
• Experience in developing and managing procurement and logistical procedures and policies.
• Skills and knowledge in project monitoring and evaluation (both quantitative and qualitative methods) and reporting.
• Highly organized with abilities to prioritize, multi-task and take initiative.
• Ability to manage multiple priorities and projects while working as part of a team.
• Possess strong accuracy, attention to detail and ability to follow-through.
• Excellent analytical, oral and written communication skills.
• Strong knowledge of Microsoft Office applications.
• Ability to work under pressure, meet multiple deadlines, and troubleshoot and problem solve.
• Energetic, independent, self motivated and administratively self sufficient.
• Demonstrable skills and experience in: Strategic thinking/Analytical/Creative thinking; Management of specialists and consultants; Interpersonal relations; Planning & organizing; Team building; HR and programmatic personnel issues; Networking and collaboration; Negotiation and IT (email, internet, Word, Excel, etc.).
• Ability to maintain confidentiality, exercise discretion and sound judgment.
• Knowledge of in-country current social, political, cultural, and economic circumstances.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time.
How to apply
EGPAF is an equal opportunities employer and these positions are open to all, but ONLY qualified candidates should submit a CV and a cover letter explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.
Submissions may be sent to:
The Human Resource Manager,
EGPAF,
P.O. BOX 1628,
Oysterbay, Haile Selasie Road Plot # 8 & 10,
Dar es Salaam,
Tanzania. Or e-mail: recruitment.tanzania@pedaids.org
Closing date: 15 October 2010
If you have not heard from us within 3 weeks after the closing date, you can assume that your application was not successful.
Reference Code: RW_89HMHQ-2
Thursday, September 30, 2010
Associate Director of Operations,Tanzania
