Procurement and Logistics Officer

Location: Kisumu, Kenya
Employment Type: Contract/Temporary
Summary: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to recruit the following position for the EGPAF PAMOJA PROJECT

The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.

Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.

The project office will be based in Kisumu and seeks to fill the following position:

Description: Summary

Reporting to the Senior Finance Administration Officer, the incumbent will give overall support on all programme procurement and logistics matters.

Primary Responsibilities

* Ensuring that all procurement and logistic activities for the program are done in compliance with EGPAF rules, donor and government regulations.
* Develop, maintain and continually update the Pre-approved vendors register.
* Participate in the development and constant improvement and standardization of procurement and logistics systems within EGPAF.
* Plan, implement and/or supervise key services in the general administration and procurement process including areas of asset management, fleet management, property maintenance, general supply chain and functioning.
* Advice Programme Manager on all issues related to procurement and logistics, and ensure transparency and accountability in all activities
* Coordinate all transport request and hotel bookings for the program.
* Initiate VAT exemptions process and tracking for the programme.
* Any other reasonable duty as requested by line management
* Provide inputs to budgets and project proposals for procurement and logistics activities.
* Develop a system of tracking procurement and logistics requests and generate status reports
* Vehicle maintenance: Ensure that all project vehicles are properly maintained and log books are daily recorded.
* Provide log book and fuel records to Procurement and Logistics Department on a monthly basis.
* Maintain/update Drivers travel Advance and Expense Register
* Maintain/update Personnel Activity Report (PAR) for Drivers and Day Guard
* Maintain/Update fuel monitoring Register for the project vehicles.
* Coordinate activities of Drivers and use of project vehicles in accordance with the needs of the office and its staff.

Requirements:
Knowledge and Skill Requirements

* CIPS HND in store, logistics management or equivalent.
* At least one year’s experience in logistics and procurement in a busy organization
* Knowledge of principles of stock management, logistical issues specific to the humanitarian context, general principles of procurement and supply chain, basic knowledge of customs clearance and transport with at least some experience and knowledge of managerial responsibilities
* Computing/ office technology knowledge, eg use of MS Office, Quick Books and other related software
* The ability to interact with all parties while maintaining and emphasizing a position of principled political neutrality and operational independence
* Desirable: Bachelor’s degree in Business related field

Interested qualified candidates are requested to submit a letter, a resume and names of three references
Closing Date: 15 October 2010
Contact Info: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

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