Position: ADMINISTRATION & LOGISTICS ASSISTANT
AED is a nonprofit organization working globally to improve education, health, civil society and economic development--the foundation of thriving societies. AED’s Speak for the Child Program (SFC) seeks to recruit for an Administration and Logistics Assistant. The program serves orphans and vulnerable children (OVC) in Western and Nyanza Provinces of Kenya.
Position Summary: The Administration and Logistics Officer will ensure efficient and effective operations of Speak for the Child by collaborating with and providing support to the Program Manager and staff. S/he ensures compliance with AED Human Resources/Benefits, Accounting, and Contracts policies and procedures under the guidance of the Finance Manager. S/he also ensures communication and coordination between senior technical staff and the Finance and Administrative team for effective program implementation. S/he will report to the SFC Program Manager and be based in Kisumu, Nyanza Province. This position is initially funded through August 2011.
Duties & Responsibilities:
1) Provide logistical and administrative support to SFC grantee participants, staff and consultants during all stages of technical assignments.
2) Coordinate the logistics for program travel, equipment, and supplies.
3) Manage procurement of project supplies in a timely, transparent, effective and efficient manner.
4) Manage project stock systems and planning and distributions of commodities.
5) Support the Program Manager in administrative duties including: research, coordination, and communication.
6) Develop and maintain shared electronic and physical records of SFC work and ensure all program information is availed to the AED Washington DC office, as necessary.
7) Ensure good communication within and outside the project. Represent the project and its goals to callers, writers, and visitors from the community, NGOs, and CBOs as needed.
Qualifications:
· At least five years relevant experience or equivalent combination of education and work experience.
· Bachelors’ degree level education.
· Knowledge of NGO operations and management.
· High proficiency in use of computer (MS Word, Excel, internet, databases, etc.) is essential.
· Demonstrate good negotiation skills, diplomacy and sensitivity in dealing with partners.
· Ability to work with minimal supervision, good communication skills and ability to work with international audience required.
· Ability to work effectively in a highly collaborative team.
Please send cover letter and resume: ecaregionaloffice@aed.org by 13th August, 2010. Only short-listed candidates will be contacted. AED is an equal opportunities employer.
