Ministry of Finance Kenya Pilot Phase – Leasing of Vehicles for Official Government Transport

Republic of Kenya
Office of the Deputy Prime Minister and Ministry of Finance
Request for Expressions of Interest

Pilot Phase – Leasing of Vehicles for Official Government Transport

Background

Government transport services are important in facilitating movement of personnel as well as materials and equipment required in the course of delivery of public services. At present individual Ministries, Departments and Agencies (MDAs) procure and manage their own vehicle fleet and transport services to facilitate public service delivery. This mode of delivery has often been accompanied by increasing costs of transport services without commensurate improvements in service delivery.

Government is currently reviewing the manner in which official transport services are provided to ensure efficiency and cost effectiveness. As part of this review and efforts to deal with the challenges of providing official Government transport services, leasing of vehicles for Official Government Transport was announced in the FY 2010/11 Budget with implementation expected to commence in the same financial year.

The primary objectives for leasing will be to provide official Government transport in a manner that improves and expands public service delivery, achieves significant cost reductions and improves the efficiency and effectiveness of Government operations.

Pilot Phase – Leasing of Official Government Transport in Kenya

The Office of the Deputy Prime Minister and Ministry of Finance hereby invites original vehicle and equipment manufacturers, motor vehicle dealers, leasing companies, financial institutions and interested firms to submit Expressions of Interest (EOIs) for provision of vehicles and transport services for official Government transport through Leasing.

The fleet to be leased will comprise approximately 1,500 vehicles of different makes/models, ranging from 1300cc to 3500 cc, including saloon, utility and commercial vehicles of up to 15 tonnes, with coverage expected to be approximately 30 million kilometers annually on aggregate.

In addition Government requires to lease approximately 300 ambulances making close to 22,000 referrals covering approximately 11 million kilometers annually on aggregate. The leasing arrangement envisaged may include insurance, scheduled and unscheduled maintenance, replacement of non-functional vehicles, globally benchmarked
fleet management, implants in Government offices to monitor the fleet, and capacity building for Government fleet management personnel.

Qualified and interested companies/consortiums are hereby invited to submit Expression(s) of Interest (EOIs) to implement the Pilot Phase of vehicle leasing for Government Transport. The EOI should provide information on the capacity and capabilities of the companies to offer the services required (as detailed above).

The EOIs should also provide the following information:

1. Legal and professional status of the organization;
2. Official Documents; Certificate of registration, Certificate of incorporation, VAT registration certificate and PIN Certificate;
3. Tax Compliance certificate;
4. Audited Accounts for the last three years;
5. Organizations profile, history, contacts, products/services relevant to the expected services;
6. Demonstrate specific experience and track record including providing details of clients and contact persons within the client organizations;
7. Composition of the organization including key managers likely to be assigned to implement these services;
8. Any other brochures with information deemed relevant

A short list of qualified organizations for these services will be prepared based on the Expression of Interest submitted.

Only short listed Companies/consortium will be invited to a Bidders Conference and receive formal requests for proposals (RFPs).

Interested companies/consortiums should submit their Expression of Interest in plain sealed envelopes, clearly marked, MOF/02/2010-2011 PILOT PHASE – LEASING OF OFFICIAL GOVERNMENT TRANSPORT IN KENYA, and addressed to:

The Financial Secretary
Office of the Deputy Prime Minister
& Ministry of Finance
Treasury Building
P.O. Box 30007 – 00100
Nairobi

Submissions shall be deposited in the tender box on 6th Floor Treasury building so as to reach the Office of the Deputy Prime Minister and Ministry of Finance on or before 7th October, 2010 at 10.00.a.m. Expressions of Interest will be opened thereafter in the presence of candidates’ representatives who choose to attend at the Conference Room No.603 on 6th Floor, Treasury Building, Harambee Avenue.

Interested companies/consortiums shall bear all costs associated with preparation and submission of their EOIs. The Ministry of Finance will not be responsible or liable for those costs. The Ministry of Finance reserves the right to accept or reject any or all Expression(s) of Interest either in whole or in part.

Interested firms may obtain further information from the Office of the Head of Supply Chain Management on 6th floor, Room 619 during normal office working hours i.e. Monday to Friday 0800 to 1700 hrs except lunch hour 1300 to 1400 hrs and public holidays.

Head, Supply Chain Management
For: Financial Secretary

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