| Job title: | Logistics Assistant |
| Unit/dept/delegation: | Logistics Department, East Africa Regional Office, Nairobi |
| Reports to: | Procurement Officer |
Purpose
The incumbent will provide administrative support to the Fleet and Procurement officers in the International Federation of Red Cross Regional Office Logistics Department.
Duties applicable to all staff
- Actively work towards the achievement of the Federation's goals.
- Abide by and work in accordance with the Red Cross Red Crescent principles.
- Perform any other work related duties and responsibilities that may be assigned by the line manager.
Key responsibilities
- Ensure efficient communication and co-ordination with internal Logistics customers by attending to incoming / outgoing telephone calls and transferring the information to the relevant officer for action.
- Assisting in filing of documents, photocopying, delivery of mail and faxes, checking incoming mail and updating the address lists,
- Assisting in processing of import duty /VAT exemption applications and reconciliation of supplier VAT exemption accounts.
- Organising courier deliveries and other services as per requests.
- Support the electronic management of the office through data entry and use of fleet / procurement software as guided by the relevant officer.
- Support the financial management of the office through processing of incoming bills,
- Preparation of payments, collection of receipts, preparation of finance journals.
- Assist in receiving / issuing of goods and stock reconciliation.
- Assist with monitoring of vehicle movements
- Assist with collection of fuel receipts and processing of fuel invoice payments.
- Comply with the working hours as regulated, in accordance with the operational requirements of the department.
- Perform other duties as may be assigned by supervisor.
Required Qualifications
Education
- Diploma in Logistics and Stores Management
- Secondary School completed
Experience
- A minimum of 2 years progressive experience in a similar work environment
- Previous experience working in the Red Cross movement preffered (International Federation of Red Cross, International Committee of Red Cross and/or National Societies).
Skills & Knowledge
- Practical Knowledge of computers (Windows, spreadsheets, word processing, e-mail)
- Office organisational and secretarial skills
Languages
Fluency in English and Swahili
Character Qualities
- Able to work in a team
- Good degree of integrity, discretion and personal conduct
- Flexible and adaptable to changing working conditions
- Self-motivated, with good judgement and initiative
- Good interpersonal and written communication
- Ability to prioritise, meet deadlines and work under pressure
Submission of applications:
Applications in sealed envelops clearly marked `Logistics Assistant` should be submitted to the Human Resource Office, East Africa Office, International Federation of Red Cross and Red Crescent Societies, P.O. Box 41275–00100, Nairobi or email address zonehr.easternafrica@ifrc.org to be received not later than 30th September 2010. Only short listed candidates will be contacted. 
