Vacancy Number:REF: PMO/PG/08/10
Department: Poverty and Gender and the Livestock Futures
Location: Nairobi, Kenya
Duration: 2 years – renewable
Department: Poverty and Gender and the Livestock Futures
Location: Nairobi, Kenya
Duration: 2 years – renewable
The globally networked International Livestock Research Institute (ILRI) helps to reduce poverty, hunger and environmental degradation by enhancing animal agriculture in developing countries. ILRI positions its work at the dynamic interface of poverty alleviation and sustainable livestock livelihoods. Our staff work in partnerships and alliances with organizations in developed and developing countries, including some of the finest NGOs, universities and research organizations in the world.
ILRI’s headquarters are in Nairobi, Kenya, with a second principal campus in Addis Ababa, Ethiopia. Staff members are also based in 7 partner institutions in other parts of Africa, and Asia. We employ more than 700 staff from about 40 countries and are one of 15 centres around the world sponsored by the Consultative Group of International Agricultural Research (CGIAR).
ILRI seeks to recruit a dynamic and competent Programme Management Officer to work within the Poverty and Gender and the Livestock Futures groups. The person will work closely with various ILRI departments and Units (Finance & Administration, HR, ICT, Resource Mobilization, Intellectual Property, etc).
Responsibilities:
1) Budgets and Accounting
- Preparation of budgets and grant applications
- Management of Grants and Sub-Grants
- Monthly and quarterly budget and expense monitoring
- Preparation of financial reports and;
- Working with the finance department to ensure that all financial reports prepared conform to ILRI and donor guidelines
2) Research Management
- Reviewing and drafting documents (e.g. concept papers, proposals and reports) to check conformity to agreed templates and donor requirements
- Maintaining a tracking system to monitor project milestones and status of deliverables and providing reports of these to project leaders
- Preparing periodic reports to program leaders on resource mobilization and staff time allocation
3) Support program communication
- Coordinating presentations for annual report, annual planning meeting, internal/external reviews and maintain databases of projects, collaborators and donors
- Preparing and maintaining program web pages on internet and intranet; Facilitating links with other communication functions at ILRI
- Organizing /co-ordinating workshops/conferences
4) Office Management
- Development of efficient filing systems and databases for print and electronic files/documents
- Provide oversight on data archive for Projects
- Oversee contracting of consultants and letters of agreements with partners
- Oversee the management and procurement of assets assigned to the programs
Requirements:
- Bachelor’s degree in a relevant field (e.g. Economics, Business Administration, Management, Commerce) or a Master’s degree (MPA, MBA, MSc.) with at least 5 or 2 years of relevant work experience respectively.
- CPA II or ACCA Level 1 qualification
- Extensive experience in financial management and budgeting for complex, multi-donor projects and programs.
- Strong leadership, interpersonal and team building skills.
- Demonstrated ability to work independently and within a team setting
- Attention to detail.
- Excellent verbal and written communication skills.
- Experience in a multicultural work environment
Terms of appointment: This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus and is open to Kenyan nationals only. The position is on a 2-year contract renewable subject to satisfactory performance and availability of funding.
Job level and salary: This position is job level 3A and starting salary is KES is 164,000 per month. This is exclusive of other benefits provided within ILRI’s National Recruited Staff Scheme.
Applications: Applicants addressed to the Human Resources Director, a cover letter, curriculum vitae and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience should be emailed to: recruit-ilri-Ken@cgiar.org by 27 August 2010.
The position title and reference number “PROGRAMME MANAGEMENT OFFICER-PMO/PG/08/10” should be clearly marked on the subject line of the email applications. Only short listed candidates will be contacted.
To find more about ILRI, visit our Website at www.ilri.org
ILRI is an equal opportunity employer.
