Position: Finance Assistant
Unit: Finance Department German Red Cross (GRC)
Reporting to: GRC Finance Delegate
Duty Station: German Red Cross - Nairobi
Overall objective of the post:
The Finance Assistant will take responsibility for the financial reporting of the GRC Headquarter and of a number of projects assigned to her/him.
Duties and Responsibilities:
Accounts
§ Follow up of financial reports presented by partners:
o Request for them if not received in time.
o Screening of documents: accuracy of documents, quality of the invoices, relevance of the expenditure according to the approved budget.
o Preparation of comments on financial reports for partners and follow up of feedback.
o Monthly reconciliations of Partner and GRC accounts
o Entry of data in PROABIS / GRC accounting software
§ Preparation of end of month closing: necessary check up before closing (accounting codes, budgets etc.), print outs and back up.
§ Preparation of closing documents to be sent to Berlin.
§ She/he must report any irregularity to the Finance Delegate.
Field assistance
§ Assist the field (partners) when required.
Office Administration (acting as deputy Finance Manager)
§ Follow up and update rent and lease contracts, insurance agreements etc.
§ Control and follow up the running costs of the GRC premises utilities, stationery etc
§ She/he might be requested to take over some of the Administrative Assistant’s duties, during his absence.
Perform any other work related duties and responsibilities that may be assigned by the line manager.
Education/Qualifications and experience
1.A degree in Business Administration or Accounting from a recognised university
2.CPA level 2
3.Over 2 years progressive experience in a busy Finance Office
4.Good computer skills, especially in Excel and Word, working within a Windows environment
5.Fluency in English
Character Qualities
- High degree of integrity, discretion, and personal conduct
- Able to work in a team and under pressure as well as a high level of attention to detail
- Sensitive to cultural diversity
4. Initiative and proactive personality
5. Follows directions thoroughly and accurately; sees a task through to completion.
6. Self-motivated, works well under limited supervision
7. Team player; shows respect for other staff members in work and interaction.
8. Strong communicator; able to keep the Finance Delegate informed about the status of tasks.
Duration of the post: 6 months, with possibilities of extension to 2 years.
Submission of applications:
Applications in sealed envelops clearly marked ‘Protocol / Administrative Assistant’ should be submitted to the Regional Representative, East Africa Office, International Federation of Red Cross and Red Crescent Societies, P.O. Box 41275–00100, Nairobi or email address zonehr.easternafrica@ifrc.org to be received not later than 16th August 2010. Only short listed candidates will be contacted.
Starting date: 1st September 2010
