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Monday, September 20, 2010

HR & Office Admin Internship Job

The mission of FilmAid Kenya is to use the power of film to promote health, strengthen communities and enrich the lives of the world’s vulnerable and uprooted. The desired impact of FilmAid’s programs is to facilitate social change through film and video by giving individuals knowledge and confidence, and by providing communication tools, information, and opportunities for people to come together to explore, debate and express ideas.

Closing date: 23 Sep 2010
Location: Kenya – Nairobi

Office Administration
- Performing general clerical duties including, but not limited to answering the telephone, photocopying, faxing, mailing and filing
- Ensuring proper working of office utilities e.g. telephone, electricity and water
- Maintaining hard copy and electronic filing systems
- Receiving Filmaid’s visitors, with a positive attitude
- Arranging all travel documents (visas, camp permits, etc) for staff members and visitors, and giving advice on issues that relate to travelling
- Setting up accommodation, flights, transportation and entertainment for FilmAid’s visitors
- Arrange workshops (venue, accommodation, food, etc)
- Assist facilitators in preparing for the workshops, by obtaining supplies, equipment, stationary, and photocopying materials.
- Any other business related to the organisation of the workshop
- Ensuring steady supply of office stationery and keeping record of usage; also ensuring supply of office supplies like beverages, toiletries and cleaning supplies.
- Assisting in research of price and purchases for the office
- Maintain a list of regular suppliers, compile and regularly update the standard material list
Filmaid invites applications from qualified Kenyans to fill the above position. The administration intern will provide administrative support to all aspects of Filmaid’s mission to promote health, strengthen communities and enrich the lives of the world’s vulnerable and uprooted.
HR Administration Support
- Maintaining the leave schedule for Nairobi office
- Maintaining an up-to-date emergency contact list of all staff members
- Preparing all staff IDs and providing all basic information to new staff members

1. Be of Kenyan Nationality
2. Bachelor’s degree, or diploma in Business Administration, Commerce, a recognized certificate of professional qualification in Accounting (ACCA, CPA), and / or other relevant discipline
3. Good communication and interpersonal skills, telephone manner and PC skills using MS Word and Excel
4. Able to work long hours and occasionally travel to hardship areas
5. At least three months experience in accounting/Office Administration, preferably with a humanitarian aid organization
6. Ability to work independently, and also as a part of a team, with minimal supervision
7. Detail oriented with good organizational skills and ability to prioritize multiple tasks
8. A valid driving license
9. Commitment to humanitarian principles and action

How to apply
Interested candidates should email applications with ONLY cover letter, CV and 3 references by 23rd September 2010 to
Applicants who attach copies of their certificates, photos, or other documents WILL BE DISQUALIFIED.

Applications should be submitted through email only, and ONLY shortlisted candidates will be contacted and invited for an interview.

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