Administrative Assistant Job in Kenya

Key Responsibilities:

Office Administration
• Performing general clerical duties including, but not limited to answering the telephone, photocopying, faxing, mailing and filing
• Ensuring proper working of office utilities e.g. telephone, electricity and water
• Maintaining hard copy and electronic filing systems
• Receiving visitors, with a positive attitude
• Arranging all travel documents (visas, camp permits, etc) for staff members and visitors, and giving advice on issues that relate to travelling
• Setting up accommodation, flights, transportation and entertainment for visitors
• Arrange workshops (venue, accommodation, food, etc)
• Assist facilitators in preparing for the workshops, by obtaining supplies, equipment, stationary, and photocopying materials.
• Any other business related to the organization of the workshop
• Ensuring steady supply of office stationery and keeping record of usage; also ensuring supply of office supplies like beverages, toiletries and cleaning supplies.
• Assisting in research of price and purchases for the office
• Maintain a list of regular suppliers, compile and regularly update the standard material list
• Filing monthly returns VAT, and others
• The administrative assistant will provide administrative support to all aspects of the organization.
Required Qualifications and Experience
• Be of Kenyan Nationality, not more than 30years
• Diploma in Business Administration,
• Good communication and interpersonal skills, telephone manner and PC skills using MS Word and Excel, PowerPoint
• Able to work long hours when required
• At least one –two years experience in accounting/Office Administration, preferably with a private organization
• Ability to work independently and also as a part of a team, with minimal supervision
• Detail oriented with good organizational skills and ability to prioritize multiple tasks

How to apply

Interested candidates should email applications with ONLY cover letter, CV and 3 references by 29th September 2010 to info@lanxafrica.co.ke clearly stating your availability, your current salary and expected salary.

Applications should be submitted through email only, and ONLY shortlisted candidates will be contacted and invited for an interview.

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