WORLD FOOD PROGRAMME
VACANCY ANNOUNCEMENT WFP/14/10
Date of issue: 11 August 2010 This Vacancy is open to Kenyan male and female candidates. Qualified female candidates are particularly encouraged to apply.
Job Title: Snr. Administrative Assistant, Aviation Safety Unit Post Grade: G6 – Fixed Term Duty Station: Nairobi
Under the supervision of the Regional Aviation Safety Officer, the incumbent will be responsible for the following duties: Major Duties and Responsibilities:
- Guide, train and supervise staff engaged in the different administrative services including statistics, finance, programme, human resources activities and/or other related areas requiring extraction, input and review for accuracy of data from various sources and action to correct, as necessary;
- Supervise operations of a specialised unit engaged in different administrative tasks including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity;
- Maintain a selected number of administrative control records, and automated reports related to travel, insurance, logistics, audit, investigations, budget and other;
- Process and approve delegated administrative actions in accordance with WFP rules and regulations;
- Brief/debrief and inform staff including rules and regulations, policies and practices and documentation required to their specific area of responsibility;
- Prepare and collaborate in the production of reports including the production of forms, tables and charts providing details on the area of activity;
- Respond to complex queries from a variety of sources by producing targeted information or by re-directing to the most appropriate source;
- Draft and review correspondence or information material relevant to the area of work;
- Advise and assist senior staff in the area of administration;
- Evaluate, develop, and recommend procedures. Participate in discussions on new/revised procedures and practices; interpret and assess the impact of changes and makes recommendations on follow up actions;
- May undertake field missions to or maintain contacts with the Programme’s field offices to provide administrative assistance and guidance;
- Perform other related duties as required.
Qualifications: Secondary school education. Training in administration and/or supplemented by commercial or related courses in aviation safety.
CONFIDENTIAL
VA/14/10 and mailed to:- Human Resources Officer
World Food Programme
Nairobi 00100
Applications must be received by the deadline. Late applications will not be considered.
Only short-listed candidates meeting all essential qualifications will be contacted.
Desirable: University degree in commerce, finance or related field. Course completion in the field of Aviation Human Factors, Safety Management System and Occurrence Reporting data bases. Proficiency in a second official WFP language.
Experience and Skills: At least five years of progressively responsible work experience in general administrative work including at least three years in administrative services (i.e. finance, accounting, budget, human resources, travel, procurement, audit and/or other related field), and minimum one year of experience working with and processing aviation safety data in an aviation environment. Sound judgement; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgement. The incumbent will be expected to produce well organised reports and/or records, put together independently with only general guidance.
Knowledge: Experience utilising computers, including word processing, spreadsheet, databases and other WFP standard software packages and systems. General knowledge of aviation operations and safety and UN system administrative policies, rules, regulations and procedures.
Languages: Excellent written and spoken English, good spoken Kiswahili.
Kenyan nationals meeting the above qualifications are requested to submit a covering letter quoting Vacancy Announcement No. WFP/14/10 with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees. Candidates should also complete a Personal History form (P.11) available on the following link -http://www.unon.org/docs/P11.CONFIDENTIAL
VA/14/10 and mailed to:- Human Resources OfficerWorld Food Programme
Nairobi 00100
Applications must be received by the deadline. Late applications will not be considered.
Only short-listed candidates meeting all essential qualifications will be contacted.
