A leading medical and health systems technical support institution is looking for a dynamic, driven and competent individual to fill the post of an Executive Assistant to Vice President/Managing-Director, Africa Technical Hub
Job Summary:
The Executive Assistant will be responsible for providing day to day management support to the VP/MD handling all communication, scheduling activities issuing memos preparing briefs and summarizing reports that require action by the VP and MD.
The Executive Assistant will manage the Office of the VP/MD to ensure it meets professional standards at all times.
The Assistant will filter and channel issues brought to the attention of the VP /MD to other members of senior management in a timely manner, follow-up till matters are resolved and provide feedback to the VP/MD.
Job Description
The Executive Assistant will on a day to day basis undertake the following:
- Maintain the channel of communication between the VP/MD’s office with country offices and HQ office in Baltimore, USA
- Manage the calendar of the VP/MD to ensure efficiency and effectiveness in the running of the office
- Follow up with senior members of staff on assigned tasks and keep the VP/MD updated till such tasks have been fully executed
- Prepare summaries of reports for the VP/MD’s attention Arrange the VP/MD’s travel
- Attend and prepare meeting notes for the VP/MD’s action
- Manage the VP/MD’s office to ensure confidentiality and integrity is maintained at all times
- Keep abreast of key developments in the operating environment and bring them to the attention of the VP/MD.
Qualifications/Skills/Experience:
- A Bachelor’s degree in management, political science, psychology or a related field
- More than 5 years of experience in a similar position working for a CEO, Managing Director or equivalent position
- Excellent and proven writing skills
- Excellent communication skills
- Experience in office management
- Fluency in English; knowledge of French will be an added advantage
If you meet the qualifications above and are interested in joining out team, kindly send your application letter and an updated CV giving daytime telephone contacts and contacts of referees to info@umsom-ihvkenya.org.
The deadline for applications is 20th August 2010.
Only shortlisted candidates will be contacted.
Canvassing in any form, will lead to automatic disqualification.
