Finance Assistant

Broad Description of the Role:
The Finance Assistant is the primary focal point for all finance tasks in Nimule. S/he takes direction from the  Finance Manager with regards to all Nimule finance issues and transactions including   payroll, policy adherence, audits, supervision of cashier  and financial reporting.   The Finance Assistant will be primarily responsible for ensuring that all outstanding and currents invoices in Nimule  and Juba are settled promptly and accurately.     
Key Duties/Responsibilities:

1. Supervises daily cashier duties such as receipt of  petty cash from the Finance Manager; disbursement of

cash for approved purchases; account of cash advance and liquidation  documents and reconciliations of daily cash disbursements.

2. Reviews and audits receipts received from relevant programs and logistics staff  for accuracy, completeness, relevance, reasonableness, and compliance, and point out anomalies to the Finance Manager.
3. Maintains cash receipts journal.
4. Reconciles  Cash Counts and Cash Registers on a weekly basis.
5. Compiles cash entries weekly and submit to Finance Manager together with Cash Counts and Cash Register reports.
6. In coordination with Field Coordinator and Project Managers, prepares monthly cash forecast. 
7. In collaboration with Field Coordinator, ensures timesheets are prepared  correctly and sent to  HR Manager monthly in a timely manner.
8. Maintains accounts payable records and submits monthly to Finance Manager for payment.
9. Maintains staff accounts receivable  records and submits monthly to Finance Manager for payroll deduction.  Collection must be prompt and any difficulties experienced must be reported immediately to the Finance Manager.
10. Ensures all  payments  have adequate documentations and  in accordance to ARC procurement policy.
11. Reports to the Finance Manager or supervisor all anomalies in implementing ARC finance policies.
12. Assists the Finance Manager to carry out audits to ensure adequate systems of internal control.
13. Ensures that all field financial and admin documents are filed and labeled in a logical, orderly and neat manner, so as to provide for security of documentation, ease of accessibility, and the preservation of records. 
14. Contributes  to the ongoing process of continuous improvement of the financial management and internal control systems.
15. Performs any other duties assigned by the Finance Manager.

Requirements:

1. University degree in accounting, finance, or similar field
2. 2-3 years admin/finance experience with an NGO
3. Experience in ACCPAC a plus
4. Strong computer skills; proficient with Microsoft Word, Excel, etc.
5. Fluent in English, knowledge of local dialects a plus
6. Able to work and live in a field location
7. Applicants must be Sudanese nationals.
8. Women are strongly encouraged to apply.

If you meet the above requirements and wish to be considered, please send your detailed CV, copies of your certificates to the following addresses : 
The Human Resource Manager ARC Juba Office or submitted to hrmanager@arcsouthsudan.org or dropped at any ARC office by 17^th March 2010.Only short listed candidates will be contacted.

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