OFFICE ADMINISTRATOR – NAKURU (3 MONTHS)

URGENT VACANCY

OFFICE ADMINISTRATOR – NAKURU (3 MONTHS)

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Job Summary: To provide administrative and financial support to the shelter project.

Duties/Responsibilities:

The Office Administrator will be responsible for assisting in all administrative and financial systems.  He/She will report to the Project Manager (Nakuru) and to the Financial Controller in Nairobi. Working in a coordinated manner with logistics to ensure joint compliance with GOAL systems and procedures, particularly as regards to documentation and reporting for donor compliance purposes, the position demands a good understanding of accounting, logistics and administration systems and processes.
Overall Objectives of the position:

• Assist the Project Manager to ensure smooth running of systems, which facilitate the smooth operation of the project
• Assist in both financial and administrative support on all emergency functions and processes.

II Tasks and responsibilities

1. Keeping financial records at the office.  This includes maintaining cash book, bank book, obtaining bank statements and reconciling with the bank books.
2. Updating all financial transactions daily by entering them in the relevant books.
3. Preparation of payment vouchers which include payment requisition forms, float requisition forms, daily labor sheets, per diems forms etc.
4. Provide administrative functions including procurement of the office needs, booking hotel reservation for visitors, payment of rent and utilities.
5. Maintenance and management of office premises.  This includes ensuring that office is clean and orderly at all times.
6. Secretarial tasks (mail management, filling and paperwork, IT management, telephone etc).
7. Payment of all approved transactions and ensuring that all invoices and receipts are received.
8. Issuing floats and ensuring that they are all accounted for in one week’s time.
9. Documentation of all monthly financial transactions and sending the file to Nairobi office.
10. Perform any other duties as requested by the Project Manager.

III Competencies

• A Diploma in Business Administration/ Accounting qualification.
• 3 years experience in administrative and accounting duties
• Good command of English
• Good understanding of administrative, financial and logistics procedures and systems
• Proficiency in computer operations
• Excellent interpersonal, organizational and administrative skills
• NGO experience is an added advantage
• Proven integrity and accountability

Qualified and interested candidates should send their CVs to applications@goalkenya.org  stating the job they have applied for on the subject line.  Due to the urgency of the post, applications will be reviewed for consideration as they are received.

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