Grants Support Officer Job Vacancy - TUNAWEZA Program

Job Title: Grants Support Officer

Department: TUNAWEZA Program

Reports to: Senior Grants Support Officer

Location: Nairobi

The Grants Support Officer will work with the Senior Grants Support Officer to monitor the contracts and grants management operations of the Tunaweza Project to ensure the high quality of contracts and grants administration and compliance with legal and donor requirements across programs.

Essential Responsibilities

• In liaison with Senior Grants Officer direct all contracts and grant related activities for TUNAWEZA.
• Oversee technical, legal, financial, and administrative components of contract and grant management for entire TUNAWEZA Program portfolio.
• Work effectively with EGPAF’s finance team, program staff and senior management as well as with sub-grantee officials and contractors, ensuring that timely and effective communications occur.
• Maintain grant oversight by recording the status of sub-grants, forecasting and tracking grants and program budgets, and working with finance to track payout and legal requirements;
• Use the Contracts and Grants Information System (CGIS) regularly to maintain accurate and up-to-date information in CGIS on all assigned awards in accordance with Chapter 13 of EGPAF’s Contracts and Grants Manual, Produce regular reports for EGPAF Kenya staff and for the Foundation’s DC office.
• Prepare sub-agreement and amendment packages in accordance with Chapter 4 of the Contracts and Grants Manual for review and approval by the Country Team and DC Office prior to sending to the sub-recipient for signature.
• Ensure accuracy of manual and electronic sub-grant files including but not limited to coding, reporting, and forms through use of periodic reconciliations and checks.
• Develop tools and indicators to ensure quality and timeliness of all aspects of sub-grants processing and management to help grant and finance staff meet their goals
• Develop guidelines, procedures, standards, work processes, flow charts, manuals, metrics and methodologies for a successful and comprehensive sub-grant management system in accordance with EGPAF’s Contracts and Grants Manual
• Review all sub-grantee proposal budgets and agreements to ensure compliance with donor and organizational requirements.
• Review the accounting procedures and internal controls of each organization, perform financial risk assessments and establish risk mitigation plans.
• Perform on-site and desk reviews of grantee financial reports, internal controls, compliance, and make recommendations for corrective actions and improvements.
• Follow up on resolution of findings from audits, on-site visits and desk reviews with grants support officers
• Train and mentor grantees to improve their financial and administrative systems to be effective and efficient managers of funding.

Qualifications

• Bachelors Degree in Finance, Accounting, or Business.
• Minimum of THREE (3) years in grants or contracts administration or accounting.
• Additional years of relevant work experience my be substituted for educational requirement

Preferred Skills

• Previous experience with nonprofit organization preferred
• Working knowledge of 0MB Circulars A-hO, A-122 (2 CER 230)
• Experience with CDC or U SAID donor funding mechanisms
• High level of attention to details in all aspects of work responsibilities;
• Excellent interpersonal skills to effectively interact with al levels of staff and sub award recipients
• Good oral and written communication skills to effectively communicate findings and analyses to sub recipients
• Ability to read, analyze and interpret government, multilateral and organization rules and regulations
• Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
• Working knowledge of database applications, word processing and Excel, as well as experience with accounting software
• Ability and willingness to travel regularly to remote locations in Kenya.

Qualified candidates should send application letters and recent curriculum vitae by e-mail before the closing date to: kenyarecruitment @ pedaids.org Please indicate the title of the position applied for in the subject line. Only shortlisted candidates
will be contacted. Closing date: Friday 9th April, 2010

EGPAF’s work in Kenya is funded by the United States Agency for International Development (USAID), Centres for Disease Control and Prevention (CDC), The Bill and Melinda Gates Foundation, and GlaxoSmithKline Positive Action Program. EGPAF is an equal opportunity employer.

Please visit our web site www.pedaids.org for more details on the Foundation

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