Administrative Specialist: United Nations Children's Fund (UNICEF)

Closing date: 16 Apr 2010

Location: Kenya - Nairobi

Purpose of the Position

Under the general supervision of the Operations Officer, you will be responsible for providing timely, efficient and appropriate delivery of day to day administrative services of the Consolidated Operations Support Service (COSS)in both Kenya Country Office and Regional Office, ESARO including Zonal-Offices.

Key Expected Results

1. Provides advice, direction and management control on all administrative matters to the Kenya Country Office and the Regional Office.
2. Certifies and confirms all administrative transactions through the interpretation and determination of applicable policies, procedures, rules and regulations, e.g. disbursements within authorized limits, contractual agreements, purchases of supplies and equipment. Sets up and monitors control procedures and advises and makes recommendations to the Operations Officer when deviations from rules and regulations may be required and suggests alternative solutions to meet office objectives.
3. Ensures efficient and effective services are provided to the Office in the areas of travel, communications (telephone, facsimile, mail and pouch operations), office building maintenance, security, inventory, and Office supplies. Supervises all administrative arrangements for meetings, workshops, seminars and visitors by coordinating transportation, hotel accommodation, conference rooms’ reservations and audio-visual equipment, as required.

Qualifications of Successful Candidate

• Advanced university degree in Business Administration, Management or a related field.
• Five years of progressively responsible professional work experience in office administration, some of which should be at the international level.
• Proven ability to conceptualize, innovate, plan and execute ideas as well as transfer of knowledge and skills.
• Ability to express clearly and concisely ideas and concepts in written and oral form.
• Ability to supervise professional and support staff.
• Proven skills in management and administration.
• Proven ability to plan, manage and monitor the effective use and safekeeping of fixed assets and financial resources.
• Very good analytical and negotiating skills.
• Ability to organize and implement training.
• Computer skills, including internet navigation, and various office applications.
• Fluency in English and another UN language required. Knowledge of the local working language of the duty station is an asset.

Competencies of Successful Candidate

• Communicates effectively to varied audiences, including during formal public speaking.
• Sets high standards for quality and consistently achieves project goals.
• Able to work effectively in a multi-cultural environment.
• Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.
• Demonstrates and shares detailed technical knowledge and expertise.
• Ensures that team or department follows relevant company policies and procedures.
• Translates strategic direction into plans and objectives.
• Has good leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear.
• Sets clearly defined objectives and produces comprehensive project plans for the organization.

UNICEF is committed to diversity and gender equality in its workplace. Women and nationals of developing countries are strongly encouraged to apply.

How to apply

If you want a challenging career while improving the lives of children around the world UNICEF, the leading children's rights organization, would like to hear from you.

Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this and other vacancies in Human Resources Management, quoting E-VN-2010-000491. Applications must be received by 16 April 2010.

Please note that only candidates who are under serious consideration will be contacted.

In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.

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