United Nations World Food Programme - Sudan
VACANCY ANNOUNCEMENT
The Office of the United Nations World Food Programme, Sudan is currently seeking a qualified candidate for the following position;
Job Title: | Staff Assistant (ICT Inventory clerk) – 1 Position |
| Duty Station: | Juba |
| Section/Unit/Project: | ICT |
| Contract Type/Level: | Equivalent to SC-4 |
| Post Duration: | 12 months |
| Issue Date: | 02nd March 2010 |
| Closing Date: | 11th March 2010 |
| Applications Details: | This vacancy is open for qualified Sudanese Nationals ONLYInterested applicants should submit updated P11 or CV by e-mail to:Vacancyjuba@wfp.org or Personally deliver or Mail applications to: Attn: Human Resources Unit UNWFP, Juba –South Sudan Applications from qualified female candidates are encouraged. |
Terms of Reference
Under the direct supervision of the ICT Officer, the ICT Staff/Inventory Assistant will be responsible for the following tasks:
Responsibilities:
- Perform secretarial duties and provide administrative support to the ICT Unit.
- Maintain inventory of material and/or database of information, such as, computer related equipment, communications equipment, electrical equipment, website content, training material etc.
- Serve as focal point of the ICT helpdesk database and phone number and direct calls/email to relevant staff to address the issues.
- Issue/assign ICT equipment and prepare loan property form/personal stock card for the equipment Issued.
- Receive all ICT equipment and dispatch to various duty stations in S/Sudan.
- Keep a very detailed ICT stock inventory by registering equipment movement in/out of the stock into the WFP inventory database for equipment tracking.
- Follow-up with the Procurement Unit & ICT Khartoum on equipment delivery and shipment and supply of ICT equipment.
- Assist in physical shipments of ICT equipment and verify the quantity for dispatch to the S/Sudan offices.
- Maintain logs or archives of information, such as computer related logs, trouble tickets, directories, website publications, registries, data warehouses, reports etc.
- Liaise with sub-offices ICT Assistants on ICT inventory and compile the monthly inventory report and distribute to appropriate persons.
- Perform other related duties as required.
Action Management, Communication, Ethics & Values, Team Work, Behavioural Flexibility, Client Orientation, Initiative, Organization Awareness and Interpersonal Relations.
Results Expected:
Organized and precise records, well analyzed data with minimal supervision. Process of work and related follow up done under general supervision. Use of own discretion to address unforeseen situations seeking advice from and/or reporting to supervisor as applicable.
Critical Success Factors:
Strong interpersonal skills, courtesy, tact. Ability to work systematically, use initiative, good judgment and to communicate complex matter both orally and in writing. Ability to communicate in a team with people from different nationalities, cultural and ethnic background. Ability to work in a team environment and achieve common goals.
Minimum qualifications:
Education:
Secondary school education, supplemented experience or additional education in the related field.
Experience:
Formal training in secretary work and at least two years working experience with related field; Good understanding on inventory management
Knowledge:
Experience utilizing computers, including word processing, spreadsheet and other software packages. Knowledge of WFP administrative regulations and rules, and WFP policies and procedures in the area of work.
Desirable skills: Working knowledge of other UN official languages. training and/or experience using MS Word, MS Excel, MS PowerPoint and other WFP software; knowledge of WFP administrative polices and procedures.
Language:
Fluency in both oral and written English language and Basic Arabic.
