WWF ESARPO - Administration & Operations Manager

WWF, the global conservation organization, is seeking to recruit a Administration & Operations Manager to based in Nairobi, Kenya

Reporting to the Finance & Administration Director, WWF Eastern Southern Africa Programme, the Administration & Operations Manager, is responsible for the administration and logistical management functions of ESARPO and provides principal and central support to ESARPO country offices and the sub-regional programme office.

Specific duties include

• processing applications and renewals of residence permits and diplomatic cards for expatriate staff;
• preparation of documentation for duty and tax exemption and submission to the relevant government authorities;
• preparation of sub-regional consultancy and operational contracts;
• co-ordination and facilitation of procurement requirements;
• liaison with government authorities and NGOs and provision of logistical support in co-ordinating deliveries of programme supplies and obtaining customs clearance for imported duties;
• acts as super user in the Oracle system purchasing module creating purchase orders and attaching all supporting documentation;
• establish, maintain and update the project database for all WWF-ESARPO Projects.

The key requirements are:

• Bachelors degree in Business Administration/Social Sciences;
• At least five years in an international NGO in a similar or related job;
• Excellent administrative/managerial and time management skills;
• An outgoing personality and a self-starter;
• A sound understanding and experience of dealing with governmental offices;
• Excellent communications and interpersonal skills, with ability to work in teams in a multi-cultural environment;
• Ability to analyze, set priorities and complete tasks with minimum supervision to strict deadlines;
• Must have initiative and a flexible, friendly and co-operative personality;
• Excellent computer skills (windows environment, MS Office and ESP). Knowledge of Oracle ESP will be an advantage;
• Fluency in English and knowledge of French;

Interested candidates adhering to WWF’s values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, Persevering & Delivering Results should send a letter of application and a detailed CV with three professional referees to email: HResource@wwfesarpo.org not later than 02 August 2010.

Note: Only short-listed candidates will be contacted.

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