World Vision Executive Assistant

World Vision is a Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice.

World Vision wishes to urgently recruit a highly competent and proactive person to fill the following position within the organization.

Executive Assistant

Purpose of the position: To provide organizational and administrative support to the People & Culture and Finance Regional Directors to enable efficient and effective delivery of quality leadership and achievement of program and strategic objectives for the regional and national offices

Key Responsibilities:

• Provide information management support to People & Culture and Finance Regional Directors for availability of the right information at the right time to ensure the Directors accomplish their tasks efficiently. This includes conducting research or data collection from various sources, analyze the data and develop presentations for Director’s use.
• Organize functional meetings for People & Culture and Finance to ensure that meeting objectives are met.
• Coordinate travel for the Directors in a cost effective manner to ensure the Directors achieve the purpose of travel.
• Follow up and update on budgets, advances and expense reconciliations in a timely manner to ensure costs are handled efficiently.
• Organize calendar and appointments for the Directors for effective time management.
• Write and submit functional quarterly reports in a timely manner for leadership to monitor progress on functional goals.
• Support People & Culture and Finance functional directors in performance planning and review, scheduling and follow up on review feedback of their direct reports to ensure team objectives are met.

Knowledge, Skills and Experience:

• University Degree in Business Management (or related or transferable field of study).
• Business Administration skills preferred.
• Must have computer aptitude and experience in database management, spreadsheet software and Internet usage.
• Proficient using Word, Excel, Power Point, or similar programs; email systems; extensive website and on-line skills
• 2 years of experience in administration field
• Must be able to perform at a high level of proficiency and competency.
• Strong analytical and critical thinking skills to identify problems and develop innovative solutions.
• Strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
• Self-starter with ability to operate effectively under stress.
• Ability to make judgments and decisions that may impact the office, and provide technical advice.
• Must be able to divide his/her attention between parallel or similar tasks and have a high level of competency that requires very little supervision.
• Strong interpersonal skills, as well as written and verbal communication skills, adaptability and flexibility required.
• Must be a committed Christian, able to stand above denominational diversities.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Interested and qualified candidates who wish to apply for this position should send an application letter and detailed CV to wvaro_recruit@wvi.org by 30th July, 2010.

For further information and details on the above job, please visit our website at www.kenya.wvafrica.org

Only shortlisted candidates will be contacted

Our Vision for every child, life in all its fullness; Our prayer for every heart, the will to make it so

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