DCA Finance & Admin Officer - Administrative Officer

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DanChurchAid (DCA) is an International NGO headquartered in Copenhagen, Denmark. DCA’s Sudan-Kenya Regional Office is currently seeking for a qualified Sudanese national to fill the following post.

Post Title: Finance and Admin. Assistant

Duty station: Juba

Reporting to: Finance Officer

Closing date: 21^st May, 2010

Purpose:

Under direction of DCA Finance Officer and Regional Representative, the Finance and Admin Assistant will be responsible for tasks related to human resources, office finances and administration.

Job Description

Finance

Under guidance and instruction from the DCA Finance Officer, you will participate in the implementation of effective financial management control procedures:-

• Maintenance of invoices, cashbooks and payment vouchers
• Petty cash book and writing of payment vouchers against original documentation
• Assist in monitoring the monthly office budgets
• Prepare monthly bank reconciliation of all bank accounts and petty cash
• Maintenance of fixed assets register
• Correct and document accurate application of statutory requirements where necessary, especially with regard to Personal Income Tax and Social Security.

Administration

Under the guidance of the Admin Officer based in Nairobi and/or as instructed by the RR, at least the following tasks will be undertaken:-

• Ensuring that DCA policies and procedures are implemented with reasonable degree of consistency.
• Tracking insurance renewals for staff medical scheme, office equipment and vehicles.
• Maintaining updated leave records for all employees
• Organizing and coordinating meetings, conferences and workshops, forums e.t.c, preparing minutes and other reports/documents and distributing to relevant persons.
• Coordinating issuance of work permits, travel permits and other administrative requirements for expatriate staff.
• Maintaining proper and easily manageable up-to-date electronic and hard copy filling systems.
• Making local/international travel arrangements
• Any duty assigned by the Finance Officer and Regional Representative or appointed delegate

Requirements

A university degree or equivalent in Business Administration or related field. At least 2 years working experience with NGOs and familiarity with HR issues, administration, bookkeeping and accounting procedures.

The holder of the position must be computer literate especially in MS Excel, MS Word, MS outlook and internet.

Fluency in English is a must; Arabic language is desirable.

A current and recognised driving license is an advantage.

This position is open strictly for Sudanese nationals, and female candidates are encouraged to apply.

Kindly send your application and C.V. by email only to: odak.sudan@dca.dk with a copy to: isabella.kenya@dca.dk

Regrettably only shortlisted candidates will be notified.

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