UNDP- Sudan - Human Resources analyst, ICT specialist, Procurement analyst, Programme Specialist Save the Children Souhtern Sudan - Programme Officer- capacity building, Programme officer-monitoring & evaluation
External Vacancy Announcement
UNITED NATIONS DEVELOPMENT PROGRAMME for SOMALIA
HUMAN RESOURCES (HR) ANALYST
I. Position Information
Title: Human Resources Analyst
Level: Service Contract SC 5
Supervisor: Operations Manager
Duty station: Mogadishu with missions to Baidoa
Duration: One (With possibility of extension)
Date of Issue: 11 June 2007
Closing date: 27 June 2007
II. Organizational Context
UNDP Somalia is dedicated to supporting the people of Somalia in regaining security and stability and in establishing transparent, accountable governance mechanisms supported by the public. The prospects of gaining sustained access to Central South Somalia and in particular Mogadishu with the ongoing relocation of the Transitional Federal Government of Somalia (TFG) from Baidoa to Mogadishu means critical opportunities for providing humanitarian and development assistance and laying the foundation to restore peace and stability. However, the challenges to human development are extreme and obstacles to international assistance remain significant with emerging Government Institutions (GI) of the TFG whose capacities need to be strengthened.
Letters of Agreement (LOA) whereby UNDP provides funds to GIs to undertake agreed activities have proved to be a valuable tool to help Somali people and contribute to capacity building of the GIs. However delays in the implementation of the agreed activities have occurred and it is therefore necessary to enhance the cooperation between UNDP and the TFG defined in the LOAs by increasing UNDP presence in Mogadishu. This applies as well to some extent to partnerships between UNDP and NGOs.
In this context and as part of a decentralization and delegation of authority process from its headquarters in Nairobi to its sub-offices in Somalia, UNDP Somalia wishes to beef up its operations in the areas of procurement, finance and human resources in its office in Mogadishu.
It is expected that these additional operational resources will increase the delivery rate and impact of UNDP projects, contribute to capacity building of the TFG and ensure the proper and efficient use of the funds provided.
III. Functions / Key Results Expected
Summary of key functions:
Under the direct supervision of the Operations Manager, the HR Analyst ensures effective delivery of HR services. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst works in close collaboration with UNDP Somalia headquarters in Nairobi and in particular with the HR unit and the project managers to ensure a timely recruitment of personnel in compliance with UNDP recruitment rules and regulations.
The HR Analyst works as well in close collaboration with TFG Institutions and NGOs undertaking activities with UNDP funds to ensure the proper use of the funds provided. In particular the HR Analyst ensures that any recruitment undertaken leads to hire competent personnel through a selection based on merit which is competitive, transparent and fair. By working on a daily basis with government counterparts, the HR Analyst has a capacity building role vis-à-vis the TFG in the area of HR.
More specifically the HR Analyst ensures:
q Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
q Proper recruitment processes undertaken by UNDP or government counterparts with UNDP funds, including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels.
q Preparation of documentation for submission to committee approving new hires.
q Prepare contracts in and outside Atlas.
q Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
q Develops and manages rosters with quality indicators.
q Participates in the Country Office learning team.
q Organization of trainings on HR for TFG and NGOs staff.
V. Competencies and Critical Success Factors
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience and contributes to UNDP practice areas
q Develops deep understanding in HR Management
q Promotes a learning environment in the office
q Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to provide analytical inputs to strategic planning, results-based management and reporting
q Ability to lead recruitment, contracts management, performance appraisal, career development management, , maintain high staff morale
q Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO
q Ability to implement new systems (business side) and affect staff behavioral/attitudinal change
Management and Leadership
q Focuses on impact and result for the client
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates strong oral and written communication skills
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
q Responds positively to critical feedback
q Solicits feedback from staff about the impact of his/her own behavior
VI. Recruitment Qualifications
Education:
Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.
Experience:
5 to 7 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems, preferably in the public sector. Good knowledge in the usage of computers and office software packages (MS Word, Excel, etc) and web based management systems.
Language requirements:
Fluency in Somali and English
Others:
Knowledge of UNDP recruitment rules and policies and Atlas (desirable). Proactively liaise with counterparts, partners and UNDP headquarters (operations and project managers) on HR issues.
VII. Application submission
Please send your curriculum vitae marked “Human Resources Analyst” by 27th June 2007 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, Nairobi, Kenya. Fax: 254-20-418-3640 or e-mail to: registry.so@undp.org. UNDP will only be able to respond to those applications in which there is further interest.
Only Somali Nationals will be considered for this position.
Women are strongly encouraged to apply.
UNITED NATIONS DEVELOPMENT PROGRAMME
EXTERNAL VACANCY ANNOUNCEMENT
I. Position Information
Job code title: ICT Specialist
Level: National Officer - NOC (National Position)
Supervisor: Deputy Country Director (O)
Duty station: Nairobi, with relocation to Mogadishu as the security situation permits
Duration: One year (with possibility of extension)
Date of Issue: 7th June 2007
Closing Date: 28th June 2007
II. Organizational Context
Under the guidance and direct supervision of the DRR/DCD or Operations Manager, the ICT Analyst manages ICT services, develops and implements ICT management systems, provides information management tools and technology infrastructure in medium and large Country Offices. The ICT Analyst is responsible for review of and advice on the use of new technologies that will enhance the CO productivity. The ICT Analyst promotes a client-oriented approach.
The ICT Analyst works in close collaboration with the Front Office, Management Support and Business Development,
Under the guidance and direct supervision of the the Deputy Country Director (O),, the ICT Analyst is to supervise the ICT team in Nairobi, Hargesia and Garowe and provide them with assistance and support on information management tools, technology infrastructure and ensure availability of the Local Area Network (LAN) and the Wide Area Network (WAN) environments.
The ICT Analyst heads the ICT Team and supervises staff in the team. The ICT Analyst will work closely with Country Office management, Programme and Operations teams in the CO and UNDP HQs staff for resolving complex ICT-related issues, liaises with Regional Information Officer (RIO), the Regional Bureau Information Manager (RBIM), OIST staff, to align their ICT priorities and investments in ways that allow them to full take advantage of opportunities brought by ATLAS and other changes, including Business Process Reengineering and Knowledge Management Tools.
The ICT Analyst is also responsible for the review and advice on the use of new technologies that will improve the LAN and Wan Infrastructure.
He/she will act as focal point for policy issues of information and communication technology and technical adviser for relevant Programme Specialists. The specific functions include:
III. Functions / Key Results Expected
Summary of Key Functions:
Implementation of ICT strategies and introduction/implementation of new technologies
Development of information and documentation management system
Management of CO hardware and software packages
Networks administration
Facilitation of knowledge building and knowledge sharing
Provision of web management services
ICT for Development
1. Implementation of ICT strategies and introduction and implementation of new technologies, focusing on achievement of the following results:
Full compliance with corporate information management and technology standards, guidelines and procedures for the CO technology environment.
Analysis of the requirement and elaboration of internal policies and procedures on the use of ICT.
Participation in the office business process re-engineering activities and ensure that business needs drive IT solutions related to corporate resource management.
Conduct of market research and analysis, and introduction of new technology for country office system updating and improvement.
Provision of advice on and assistance in procurement of new ICT equipment for the CO and projects, provision of technical specifications and information on best options in both local and international markets.
Development and update of the ICT annual plan and road map. Development and update of the business continuity plan, disaster recovery plan, ICT infrastructure and training plans. Follow up on their implementation.
Provision of support to the use of Atlas (UNDP’s implementation of PeopleSoft ERP) functionality for improved business results and improved client services.
Leadership of the ICT team for effective and client-oriented services.
2. Development of information and documentation management system
Development and implementation of CO information and documentation management system in accordance with UNDP policy and the country office needs
3. Management of CO hardware and software packages
Proposes tools and methods for improving effectiveness.
Manages problem solving, support and assistance for use of office’s technology
Informs the ICT team of facilities and services to improve on effectiveness of the LAN.
Coordinates setting of priorities for use of office’s technology
Provides assistance of priorities for use of office’s technology.
4. Ensures efficient networks administration, focusing on achievement of the following results:
Monitoring of the computing resources to provide a stable and responsive environment.
Operation of network utility procedures defining network users and security attributes establishing directories, menus and drive-mappings, configuring network printers and providing user access.
Monitoring of backup and restoration procedures for both server and local drives.
Timely upgrade of LAN infrastructure and Internet connectivity to meet UNDP requirements.
Provision of technical advice on network administration to other agencies as required and monitoring preparation of bills for cost-recovery for the services provided.
5. Provision of web management services, focusing on achievement of the following results:
Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency (e.g. office management systems, donor profile software, knowledge management systems).
Creation and technical maintenance of the CO websites and Intranet.
Provision of technical advice on web management to other agencies as required and monitoring preparation of bills for cost-recovery for the services provided
6. Ensure facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision.
Organization of training for the operations/projects staff on ICT issues.
Synthesis of lessons learned and best practices directly linked to ICT management.
Sound contributions to knowledge networks and communities of practice
7. ICT for Development
q Reviews and provides substantive comments on new ICT project proposals submitted for assistance and assist in the evaluation of ongoing projects particularly from the Information Technology point of view in order to assess the effectiveness of UNDP assistance.
q Participates in review group or steering committee for projects handling a large ICT component.
IV. Impact of Results
• The key results have an impact on the overall CO efficiency in ICT resources management and success in introduction and implementation of ICT strategies, including improved business results and client services. Accurate, thoroughly researched and documented ICT information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of ICT resources.
• Forward-looking ICT management has an impact on the organization of office management, knowledge sharing, and information provision
V. Competencies
Corporate Competencies:
Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Demonstrates integrity and fairness; strong corporate commitment; excellent planning and coordination skills; ability to provide technical leadership in overseeing work of subordinate staff; process innovation; excellent communication skills and proven team work orientation; high client-service orientation; high initiative to solve problems; adaptability; strong corporate commitment; acceptance of additional responsibilities and capacity to work under pressure.
Knowledge Management and Learning
q Shares knowledge and experience and provides helpful advice to others in the office.
q Ability to develop systems for structuring, codifying and providing access to information and knowledge
q Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
q Ability to lead planning and reporting
q Strong analytical skills
q Ability to provide IT support services including IT hardware/infrastructure support, ERP support, other IT applications support, web design and maintenance.
q Excellent knowledge of PC/LAN operating systems, Microsoft Windows, corporate ICT security and viral protection systems, knowledge of web design, knowledge of Microsoft Windows network administration, ERP.
q Ability to provide input to business process re-engineering, elaboration and implementation of new systems.
Excellent supervisory skills
Management and Leadership
q Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates good oral and written communication skills
q Demonstrates openness to change and ability to manage complexities
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
VI. Recruitment Qualifications
Education:
Advanced University degree (Masters or equivalent) in Computer Information systems, Mathematics, Engineering. Good knowledge of Micro-computer technology, PC/LAN operating systems; MS XP and Windows 2000, MS Office XP and 2003 and Data Management.
Experience:
At least 7 years of progressively responsible experience in ICT including Windows 2000 server network Administration; use of server network administration; use of industry standard hardware/software and telecommunication facilities, development and implementation of ICT strategies. Practical knowledge of VF Equipment, Land Mobile Radio, Microwave Radio Systems, Local Government Radio Frequency Regulations; Satellite Communications Equipment, and VSAT would be an advantage.
Language Requirements:
Fluency in oral and written English is a requirement; knowledge of Somali an asset but not a prerequisite.
Please send your curriculum vitae, marked “ICT Specialist” by 28th June 2007 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, Nairobi, Kenya, fax: 254-2 4183641, e-mail: registry.so@undp.org. UNDP will only be able to respond to those applications in which there is further interest. Women are strongly encouraged to apply.
This vacancy announcement is also available on http://www.undp.org/ or http://jobs.undp.org/
UNITED NATIONS DEVELOPMENT PROGRAMME
INTERNAL VACANCY ANNOUNCEMENT
I. Position Information
Job code title: ICT Analyst
Level: NO B
Supervisor: Deputy Country Director (O)
Duty station: Nairobi, with relocation to Mogadishu as the security situation permits (at present, with
frequent travel to Somalia)
Duration: One year (with possibility of extension)
Date of Issue: 7th June 2007
Closing Date: 28th June 2007
II. Organizational Context
Under the guidance and direct supervision of the DRR/DCD or Operations Manager, the ICT Analyst manages ICT services, develops and implements ICT management systems, provides information management tools and technology infrastructure in medium and large Country Offices. The ICT Analyst is responsible for review of and advice on the use of new technologies that will enhance the CO productivity. The ICT Analyst promotes a client-oriented approach.
The ICT Analyst works in close collaboration with the Front Office, Management Support and Business Development,
Under the guidance and direct supervision of the the Deputy Country Director (O),, the ICT Analyst is to supervise the ICT team in Nairobi, Hargesia and Garowe and provide them with assistance and support on information management tools, technology infrastructure and ensure availability of the Local Area Network (LAN) and the Wide Area Network (WAN) environments.
The ICT Analyst heads the ICT Team and supervises staff in the team. The ICT Analyst will work closely with Country Office management, Programme and Operations teams in the CO and UNDP HQs staff for resolving complex ICT-related issues, liaises with Regional Information Officer (RIO), the Regional Bureau Information Manager (RBIM), OIST staff, to align their ICT priorities and investments in ways that allow them to full take advantage of opportunities brought by ATLAS and other changes, including Business Process Reengineering and Knowledge Management Tools.
The ICT Analyst is also responsible for the review and advice on the use of new technologies that will improve the LAN and Wan Infrastructure.
He/she will act as focal point for policy issues of information and communication technology and technical adviser for relevant Programme Specialists. The specific functions include:
III. Functions / Key Results Expected
Summary of Key Functions:
1. Implementation of ICT strategies and introduction/implementation of new technologies
2. Development of information and documentation management system
3. Management of CO hardware and software packages
4. Networks administration
5. Facilitation of knowledge building and knowledge sharing
6. Provision of web management services
7. ICT for Development
1. Implementation of ICT strategies and introduction and implementation of new technologies, focusing on achievement of the following results:
1. Full compliance with corporate information management and technology standards, guidelines and procedures for the CO technology environment.
2. Analysis of the requirement and elaboration of internal policies and procedures on the use of ICT.
3. Participation in the office business process re-engineering activities and ensure that business needs drive IT solutions related to corporate resource management.
4. Conduct of market research and analysis, and introduction of new technology for country office system updating and improvement.
5. Provision of advice on and assistance in procurement of new ICT equipment for the CO and projects, provision of technical specifications and information on best options in both local and international markets.
6. Development and update of the ICT annual plan and road map. Development and update of the business continuity plan, disaster recovery plan, ICT infrastructure and training plans. Follow up on their implementation.
7. Provision of support to the use of Atlas (UNDP’s implementation of PeopleSoft ERP) functionality for improved business results and improved client services.
8. Leadership of the ICT team for effective and client-oriented services.
q
2. Development of information and documentation management system
Development and implementation of CO information and documentation management system in accordance with UNDP policy and the country office needs
q
3. Management of CO hardware and software packages
Proposes tools and methods for improving effectiveness.
Manages problem solving, support and assistance for use of office’s technology
Informs the ICT team of facilities and services to improve on effectiveness of the LAN.
Coordinates setting of priorities for use of office’s technology
Provides assistance of priorities for use of office’s technology.
q
4. Ensures efficient networks administration, focusing on achievement of the following results:
q Monitoring of the computing resources to provide a stable and responsive environment.
q Operation of network utility procedures defining network users and security attributes establishing directories, menus and drive-mappings, configuring network printers and providing user access.
q Monitoring of backup and restoration procedures for both server and local drives.
q Timely upgrade of LAN infrastructure and Internet connectivity to meet UNDP requirements.
Provision of technical advice on network administration to other agencies as required and monitoring preparation of bills for cost-recovery for the services provided.
5. Provision of web management services, focusing on achievement of the following results:
q Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency (e.g. office management systems, donor profile software, knowledge management systems).
q Creation and technical maintenance of the CO websites and Intranet.
q Provision of technical advice on web management to other agencies as required and monitoring preparation of bills for cost-recovery for the services provided
6. Ensure facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
q Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision.
q Organization of training for the operations/projects staff on ICT issues.
q Synthesis of lessons learned and best practices directly linked to ICT management.
Sound contributions to knowledge networks and communities of practice
7. ICT for Development
q Reviews and provides substantive comments on new ICT project proposals submitted for assistance and assist in the evaluation of ongoing projects particularly from the Information Technology point of view in order to assess the effectiveness of UNDP assistance.
q Participates in review group or steering committee for projects handling a large ICT component.
IV. Impact of Results
The key results have an impact on the overall CO efficiency in ICT resources management and success in introduction and implementation of ICT strategies, including improved business results and client services. Accurate, thoroughly researched and documented ICT information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of ICT resources.
Forward-looking ICT management has an impact on the organization of office management, knowledge sharing, and information provision
V. Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
q Demonstrates integrity and fairness; strong corporate commitment; excellent planning and coordination skills; ability to provide technical leadership in overseeing work of subordinate staff; process innovation; excellent communication skills and proven team work orientation; high client-service orientation; high initiative to solve problems; adaptability; strong corporate commitment; acceptance of additional responsibilities and capacity to work under pressure.
Knowledge Management and Learning
q Shares knowledge and experience and provides helpful advice to others in the office.
q Ability to develop systems for structuring, codifying and providing access to information and knowledge
q Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
q Ability to lead planning and reporting
q Strong analytical skills
q Ability to provide IT support services including IT hardware/infrastructure support, ERP support, other IT applications support, web design and maintenance.
q Excellent knowledge of PC/LAN operating systems, Microsoft Windows, corporate ICT security and viral protection systems, knowledge of web design, knowledge of Microsoft Windows network administration, ERP.
q Ability to provide input to business process re-engineering, elaboration and implementation of new systems.
Excellent supervisory skills
Management and Leadership
q Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates good oral and written communication skills
q Demonstrates openness to change and ability to manage complexities
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
VI. Recruitment Qualifications
Education:
Advanced University degree (Masters or equivalent) in Computer Information systems, Mathematics, Engineering. Good knowledge of Micro-computer technology, PC/LAN operating systems; MS XP and Windows 2000, MS Office XP and 2003 and Data Management.
Experience:
At least 7 years of progressively responsible experience in ICT including Windows 2000 server network Administration; use of server network administration; use of industry standard hardware/software and telecommunication facilities, development and implementation of ICT strategies. Practical knowledge of VF Equipment, Land Mobile Radio, Microwave Radio Systems, Local Government Radio Frequency Regulations; Satellite Communications Equipment, and VSAT would be an advantage.
Language Requirements:
Fluency in oral and written English is a requirement; knowledge of Somali an asset but not a prerequisite.
Please send your curriculum vitae, marked “ICT Analyst” by 28th June 2007 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, Nairobi, Kenya, fax: 254-2 4183641, e-mail: registry.so@undp.org. UNDP will only be able to respond to those applications in which there is further interest. Women are strongly encouraged to apply.
This vacancy announcement is also available on http://www.undp.org/ or http://jobs.undp.org/
External Vacancy Announcement
UNITED NATIONS DEVELOPMENT PROGRAMME for SOMALIA
PROCUREMENT ANALYST
I. Position Information
Title: Procurement Analyst
Level: Service Contract - SC 5
Supervisor: Operations Manager
Duty station: Mogadishu with missions to Baidoa
Duration: One (With possibility of extension)
Date of Issue: 11 June 2007
Closing date: 27 June 2007
II. Background
UNDP Somalia is dedicated to supporting the people of Somalia in regaining security and stability and in establishing transparent, accountable governance mechanisms supported by the public. The prospects of gaining sustained access to Central South Somalia and in particular Mogadishu with the ongoing relocation of the Transitional Federal Government of Somalia (TFG) from Baidoa to Mogadishu means critical opportunities for providing humanitarian and development assistance and laying the foundation to restore peace and stability. However, the challenges to human development are extreme and obstacles to international assistance remain significant with emerging Government Institutions (GI) of the TFG whose capacities need to be strengthened.
Letters of Agreement (LOA) whereby UNDP provides funds to GIs to undertake agreed activities have proved to be a valuable tool to help Somali people and contribute to capacity building of the GIs. However delays in the implementation of the agreed activities have occurred and it is therefore necessary to enhance the cooperation between UNDP and the TFG defined in the LOAs by increasing UNDP presence in Mogadishu. This applies as well to some extent to partnerships between UNDP and NGOs.
In this context and as part of a decentralization and delegation of authority process from its headquarters in Nairobi to its sub-offices in Somalia, UNDP Somalia wishes to beef up its operations in the areas of procurement, finance and human resources in its office in Mogadishu.
It is expected that these additional operational resources will increase the delivery rate and impact of UNDP projects, contribute to capacity building of the TFG and ensure the proper and efficient use of the funds provided.
III. Functions / Key Results Expected
Summary of Key Functions:
Under the guidance and direct supervision of the Operations Manager, the Procurement Analyst is responsible for effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach.
The Procurement Analyst works in close collaboration with UNDP Somalia headquarters in Nairobi and in particular with the Procurement and Contracting unit and the project managers to ensure a timely delivery of the goods, services and civil works to be procured, in compliance with UNDP procurement rules and regulations.
The Procurement Analyst works as well in close collaboration with TFG Institutions and NGOs undertaking activities with UNDP funds to ensure the proper use of the funds provided. In particular the Procurement Analyst ensures that any procurement undertaken leads to the best value for money and is competitive, fair and transparent. By working on a daily basis with government counterparts, the Procurement Analyst has a capacity building role vis-à-vis the TFG in the area of procurement of goods, services and civil works.
More specifically the Procurement Analyst ensures:
q Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
q Development of a sourcing strategy, supplier selection and evaluation, quality management, customer relationship management.
q Proper organisation of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
q Preparation of documentation for submission to the Contract, Assets and Procurement Committee (CAP).
q Purchase orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
q Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services and joint procurement for the UN Agencies in line with the UN reform.
q Development of rosters of suppliers with quality and performance indicators.
q Introduction of e-procurement module.
q Organization of trainings on procurement for TFG and NGOs.
q Synthesis of lessons learned and best practices in procurement.
q Proper maintenance and use of assets and physical verification of inventory, including UNDP assets in the custody of the TFG and NGOs.
V. Competencies and Critical Success Factors
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Promotes a knowledge sharing and learning culture in the office
q In-depth knowledge on development issues
q Ability to advocate and provide policy advice
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to analyze procurement service requirements
q Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP).
q Ability to apply organizational policies and procedures
q Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
q Strong analytical skills
Management and Leadership
q Focuses on impact and result for the client and responds positively to feedback
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates strong oral and written communication skills
q Builds strong relationships with clients and external actors
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
VI. Recruitment Qualifications
Education:
Master’s Degree or equivalent in Procurement, Business Administration, Public Administration, Finance, Economics or related field.
Experience:
5 to 7 years of relevant experience at the national or international level in complex procurement of goods, civil works or services, preferably in the public sector. Good knowledge in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.
Language Requirements:
Fluency in Somali and English
Others:
Knowledge of UNDP procurement rules and Atlas (desirable).
Proactively liaise with counterparts, partners and UNDP headquarters (operations and project managers) on procurement issues.
VII. Application submission
Please send your curriculum vitae marked “Procurement Analyst” by 27th June 2007 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, Nairobi, Kenya. Fax: 254-20-418-3640 or e-mail to: registry.so@undp.org. UNDP will only be able to respond to those applications in which there is further interest.
Only Somali Nationals will be considered for this position.
Women are strongly encouraged to apply.
External Vacancy Announcement
UNITED NATIONS DEVELOPMENT PROGRAMME SOMALIA
GOVERNANCE PROGRAMME
I. Position Information
Job Code Title: Programme Specialist
Contract: NO-C
Duration 12 months with possibility of extension
Supervisor: Governance Deputy Programme Manager
Duty Station: Nairobi (with frequent travel to Somalia and
future relocation to Somalia when situation permits)
Closing Date: 27 June 2007
II. Organizational Context
UNDP Somalia is composed of three main clusters: Rule of Law and Security (ROLS), Governance (Governance) and Sustainable Livelihoods (SL). Governance is a growing Programme in a challenging environment. It consists of the following components:
• Capacity Building and Institutional Development: providing basic capacity to Government at federal and state level
Local Governance: Support to setting up of district councils, developing platform for decentralized service delivery and training of councilors
Dialogue/Constitution: Support to constitutional dialogue process with a number of key partners
III. Functions / Key Results Expected
Principal Functions:
Under the guidance of the Programme Manager and direct supervision of the Deputy Programme Manager, coordinating closely with Programme staff in the field, the Programme Specialist is responsible for:
Supporting implementation of projects in the Governance programme area
Ensuring high quality monitoring and evaluation, reporting and oversight/quality control for the Governance programme area
Coordinating the monitoring of progress on Country Programme outcomes and outputs
Liaising and strengthening partnerships with other UN agencies, government officials, technical advisors and experts, multi-lateral and bi-lateral donors and Somali civil society,
Providing policy and programmatic advice and facilitating knowledge management.
IV. Impact of Results
1. Coordinate the implementation of Governance Programme strategies and results
q Coordinate key programme strategies and results for Governance Programme components, and ensure it is in line with the Programme Framework for Governance, Country Programme Document and other strategic processes (i.e. UN Transition Plan)
q Assist the development of country practice strategies in the area of Democratic Governance
q Provide specific inputs to the design, implementation and coordination of projects in the Programme area, and assist project formulation and technical missions as required
q Ensure the integration of cross cutting issues, such as peace building, gender and HIV/AIDS into the design, implementation, monitoring and evaluation of programmes/projects of Governance
q Identify new areas of support and facilitate implementation of new initiatives
q Coordinate Governance donor and partner Steering Committees/Project Boards, and prepare and prepare programme briefs and updates for partners
2. Ensure effective oversight of the Governance Programme, in particular Monitoring and Evaluation and Reporting focusing on quality control in every step from formulation to closure of projects in the Governance portfolio, in close coordination with the Sub-Office programme and project teams
q Ensure quality assurance of project management through the review of relevant project documents, draft annual and quarterly workplans, tracking of progress of Governance Programme activities
q Design and manage an Outcome monitoring system for Governance in collaboration with Programme Management Support Team, and record monitoring in Atlas.
q Ensure proper recording of risks in Atlas, in line with the UNDP Results Management Guide and Prince2 guidelines
q Prepare, or coordinate the preparation of, proper reports to donors on programme implementation, review project reporting and report on the progress towards outcomes and impact, ensuring quality control and accurate reporting on results as well as constraints, particularly through efficient and regular communication with colleagues in the field
q Assess Governance programme impact, effectiveness and the programme environment, including making suggestions for timely readjustments to the portfolio.
3. Provide operational support to the projects in the Governance area
q Prepare implementation-related agreement with partners for the implementation of specific project outputs
q Track delivery of the various components of Governance and advise the Deputy Programme Manager on the financial progress of the portfolio
q Support resource mobilization and cost recovery by ensuring the appropriate attention to UNDP’s costs in the negotiation of cost sharing agreements with Donors
q Support the identification of solutions for operational and financial problems.
q Assist the identification and competitive selection of appropriate implementing partners
4. Support the development of strong and effective strategic partnerships
q Support Programme Management in developing and strengthening partnerships with UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donor priorities
q Contribute to the building of synergies between projects and programmes within the portfolio as well as foster synergies, closer collaboration, integration and knowledge sharing with other programme areas
q Participate in coordination meetings and speak on behalf of UNDP on matters relating to governance
q Support external information sharing by ensuring relevant information about the programme area on the UNDP website, information brochures, presentation to partners, responding to ad hoc requests, etc.
5. Provide quality programmatic and policy advice and facilitate knowledge management
q Identification and synthesis of best practices and lessons learnt with regards to programme and policy goals.
q Provide recommendations and programme/policy advice to UNDP and government counterparts on issues related to Governance, and which impact the implementation of the Governance programme.
V. Competencies
Competencies
Corporate Competencies:
Demonstrates integrity by modeling the UN’s values and ethnical standards
Promotes the vision, mission and strategic goals of UNDP
Displays cultural, gender, religion, race , nationality and age sensitivity and adaptability
Functional competencies:
Good broad knowledge and understanding of Governance issues, with specialist expertise in the area of Local Governance and Capacity building in post-conflict settings an asset
Knowledge and understanding of project/programming cycles and procedures.
Ability to lead and coordinate project formulation, oversight of implementation, monitoring and evaluation of development projects and deliver tasks on time, with a high level of attention to detail
Excellent knowledge of Monitoring and Evaluation and familiarity with project management standards, preferably the Prince2 approach
Outstanding coordination skills, with ability to handle multiple activities concurrently, work under pressure, and to tight deadlines
Excellent communication skills, with fluency in written and spoken English with excellent drafting skills.
High level of computer literacy (knowledge of Atlas an asset)
Seeks and applies knowledge, information and best practices from within and outside UNDP
Consistently approaches work with energy and a positive, constructive attitude
Ability to participate effectively in a team based, information sharing environment
Good diplomatic and negotiating skills
VI. Recruitment Qualifications
Education:
• Master’s Degree or equivalent in International Relations, Public Administration, Economics, Political Sciences or related field.
Experience:
• A minimum of 7 years of relevant experience, progressive experience in international development programmes, preferable in post conflict or emergency settings.
• Experience in project management, including project formulation and implementation in conflict and post conflict environments.
• Knowledge of and experience in Somalia.
• Previous experience with UNDP preferred.
Language Requirements:
• Strong written and spoken English skills. Knowledge of Somali required.
Please send your curriculum vitae, marked “Governance – Programme Specialist” by 27 June 2007 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, Nairobi, Kenya, fax: 254-2 4183641, e-mail: registry.so@undp.org. UNDP will only be able to respond to those applications in which there is further interest.
Only Somali Nationals will be considered for this position. Women are strongly encouraged to apply.
This vacancy announcement is also available on http://www.undp.org/ or http://jobs.undp.org/
External Vacancy Announcement
UNITED NATIONS DEVELOPMENT PROGRAMME SOMALIA
RULE OF LAW AND SECURITY PROGRAMME
I. Position Information
Job Code Title: Programme Specialist
Contract: NO- C
Duration 12 months with possibility of extension
Supervisor: Rule of Law and Security Deputy Programme Manager
Duty Station: Nairobi (with frequent travel to Somalia and
future relocation to Somalia when situation permits)
Closing Date: 27 June 2007
II. Organizational Context
UNDP Somalia is composed of three main clusters: Rule of Law and Security (ROLS), Governance (Governance) and Sustainable Livelihoods (SL). ROLS is currently UNDP Somalia’s largest programme, delivering approximately 50% of the total programme of the Country Office. The ROLS programme consists of the following five components:
• Judiciary: To strengthen the establishment and functional capacities of the judiciary system with the effective development of sustainable training at all levels by engaging in a multi-variant approach to capacity building and institutional strengthening. The component supports law revision and promotes knowledge of human rights and access to justice.
• Law Enforcement: To establish a professional civilian police force able to effectively contribute to the restoration of peace while gaining the trust of the community.
• Human Rights and Gender: To strengthen capacity of human rights and gender organizations, promote gender equity in public institutions, raise awareness and promote the exercising of human rights.
• Disarmament, Demobilization and Reintegration (DDR), Small Arms and Light Weapons Control (SAC):
DDR: To support the authorities in their force reduction efforts by demobilization and reintegration of former combatants, militia and retiring members of the force, as well as providing ex-combatants with psycho-social assistance.
SAC: To promote increased public awareness and community participation in small arms control and reduction, strengthen capacity of local authorities to control small arms possession and availability through legal channels and support strengthening of official control over police weapons.
• Mine Action: To build the capacity of national mine action institutions while ensuring coordinated and quality management of mine action.
III. Functions / Key Results Expected
Principal Functions:
Under the guidance of the Programme Manager and direct supervision of the Deputy Programme Manager, coordinating closely with Programme staff in the field, the Programme Specialist is responsible for:
Supporting implementation of projects in the Rule of Law and Security (ROLS) Programme area
Ensuring high quality monitoring and evaluation, reporting and oversight/quality control for the ROLS programme area.
Coordinating the monitoring of progress on Country Programme outcomes and outputs
Liaising and strengthening partnerships with other UN agencies, government officials, technical advisors and experts, multi-lateral and bi-lateral donors and Somali civil society,
Providing policy and programmatic advice and facilitating knowledge management.
IV. Impact of Results
5. Coordinate the implementation of Rule of Law and Security Programme strategies and results
q Coordinate key programme strategies and results for ROLS Programme components, and ensure it is in line with the Programme Framework for rule of law and security, Country Programme Document and other strategic processes (i.e. UN Transition Plan)
q Assist the development of country practice strategies in the area of rule of law and security
q Provide specific inputs to the design, implementation and coordination of projects in the Programme area, and assist project formulation and technical missions as required
q Ensure the integration of cross cutting issues, such as peace building, gender and HIV/AIDS into the design, implementation, monitoring and evaluation of programmes/projects of ROLS
q Identify new areas of support and facilitate implementation of new initiatives
q Coordinate ROLS donor and partner Steering Committees/Project Boards, and prepare and prepare programme briefs and updates for partners
6. Ensure effective oversight of the Rule of Law and Security Programme, in particular Monitoring and Evaluation and Reporting focusing on quality control in every step from formulation to closure of projects in the ROLS portfolio, in close coordination with the Sub-Office programme and project teams
q Ensure quality assurance of project management through the review of relevant project documents, draft annual and quarterly workplans, tracking of progress of ROLS Programme activities
q Design and manage an Outcome monitoring system for rule of law and security in collaboration with Programme Management Support Team, and record monitoring in Atlas.
q Ensure proper recording of risks in Atlas, in line with the UNDP Results Management Guide and Prince2 guidelines
q Prepare, or coordinate the preparation of, proper reports to donors on programme implementation, review project reporting and report on the progress towards outcomes and impact, ensuring quality control and accurate reporting on results as well as constraints, particularly through efficient and regular communication with colleagues in the field
q Assess ROLS programme impact, effectiveness and the programme environment, including making suggestions for timely readjustments to the portfolio.
7. Provide operational support to the projects in the Rule of Law and Security area
q Prepare implementation-related agreement with partners for the implementation of specific project outputs
q Track delivery of the various components of ROLS and advise the Deputy Programme Manager on the financial progress of the portfolio
q Support resource mobilization and cost recovery by ensuring the appropriate attention to UNDP’s costs in the negotiation of cost sharing agreements with Donors
q Support the identification of solutions for operational and financial problems.
q Assist the identification and competitive selection of appropriate implementing partners
8. Support the development of strong and effective strategic partnerships
q Support Programme Management in developing and strengthening partnerships with UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donor priorities
q Contribute to the building of synergies between projects and programmes within the portfolio as well as foster synergies, closer collaboration, integration and knowledge sharing with other programme areas
q Participate in coordination meetings and speak on behalf of UNDP on issues relating to rule of law and security
q Support external information sharing by ensuring relevant information about the programme area on the UNDP website, information brochures, presentation to partners, responding to ad hoc requests, etc.
5. Provide quality programmatic and policy advice and facilitate knowledge management
q Identification and synthesis of best practices and lessons learnt with regards to programme and policy goals.
q Provide recommendations and programme/policy advice to UNDP and government counterparts on issues related to rule of law and security, and which impact the implementation of the programme.
V. Competencies
Competencies
Corporate Competencies:
Demonstrates integrity by modeling the UN’s values and ethnical standards
Promotes the vision, mission and strategic goals of UNDP
Displays cultural, gender, religion, race , nationality and age sensitivity and adaptability
Functional competencies:
Good broad knowledge and understanding of rule of law and security issues, with specialist expertise in one of the sub areas of rule of law and security
Knowledge and understanding of project/programming cycles and procedures.
Ability to lead and coordinate project formulation, oversight of implementation, monitoring and evaluation of development projects and deliver tasks on time, with a high level of attention to detail
Excellent knowledge of Monitoring and Evaluation and familiarity with project management standards, preferably the Prince2 approach
Outstanding coordination skills, with ability to handle multiple activities concurrently, work under pressure, and to tight deadlines
Excellent communication skills, with fluency in written and spoken English with excellent drafting skills.
High level of computer literacy (knowledge of Atlas an asset)
Seeks and applies knowledge, information and best practices from within and outside UNDP
Consistently approaches work with energy and a positive, constructive attitude
Ability to participate effectively in a team based, information sharing environment
Good diplomatic and negotiating skills
VI. Recruitment Qualifications
Education:
• Master’s Degree or equivalent in International Relations, Public Administration, Economics, Political Sciences or related field.
Experience:
• A minimum of 7 years of relevant experience, progressive experience in international development programmes, preferable in post conflict or emergency settings.
• Experience in project management, including project formulation and implementation in conflict and post conflict environments.
• Knowledge of and experience in Somalia.
• Previous experience with UNDP preferred.
Language Requirements:
• Strong written and spoken English skills. Knowledge of Somali required.
Please send your curriculum vitae, marked “ROLS – Programme Specialist” by 27 June 2007 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, Nairobi, Kenya, fax: 254-2 4183641, e-mail: registry.so@undp.org. UNDP will only be able to respond to those applications in which there is further interest.
Only Somali Nationals will be considered for this position. Women are strongly encouraged to apply.
This vacancy announcement is also available on http://www.undp.org/ or http://jobs.undp.org/
Wednesday, July 4, 2007
vacancies UNDP
