Ministry of State for Public Service Job Vacancies – Secretarial / Front Office Personnel

Republic of Kenya
Office of the Prime Minister
Ministry of State for Public Service Vacancies 
Secretarial Personnel
Applications are invited for the following posts in various Districts in the Ministry of Public Health and Sanitation, Ministry of Housing and Ministry of Gender, Children and Social Development.
Personal Secretary III
Job Group ‘H’
Ninety Eight (98) PostsSalary Scale KSh.16,692 x 835 – 17,527 x 876 – 18,403 x 920 – 19,323 x 966 – 20,289p.m.
Vacancy No.PA/01/10
A. Duties and Responsibilities
The main duties of a Personal Secretary III at this level entail: recording dictation in shorthand and transcribing it in typewritten form; processing data; management of e-office; ensuring security of office records, documents and equipment; operating office equipment; management of office protocol; managing office petty cash; handling telephone calls and appointments; and undertaking any secretarial duties that may be assigned. An officer at this level may be required to work for more than one officer.
B. Requirements for Appointment
Applicants must have the following qualifications:-

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C plain in English Language or its equivalent qualification from a recognized institution.
• The following qualifications from the Kenya National Examinations Council:-

• Typewriting III (50 w.p.m.)/Computerized Document Processing III
• Shorthand II (80 w.p.m)
• Business English II/Communications I
• Office Practice II
• Secretarial Duties II
• Commerce II
• Office Management III/Office Administration and Management III

Or

• a Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualifications from a recognized institution; and
• a Certificate in Computer Applications (Windows, Ms-word, Ms-Excel, Ms-Access and Internet) from a recognized Institution.

Secretarial Assistant II
Job Group ‘G’
One Hundred and Sixty Three (163) Posts
Salary Scale Ksh.13,733 x 686 – 14,419 x 721 – 15,140 x 757 – 15,897 x 795 – 16,692 x 835 – 17,527p.m.
Vacancy No.PA/02/10
A. Duties and Responsibilities
The duties of a Secretarial Assistant II will entail: typing from manuscripts; processing data; operating office equipment; ensuring security of office equipment, documents and records; attending to visitors/clients; handling
telephone calls and appointments; and undertaking other secretarial duties that may be assigned. The officer may be required to work for more than one officer or may be deployed in a typing pool.

B. Requirements for Appointment
Applicants must have the following qualifications:-

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C plain in English Language or its equivalent qualification from a recognized institution.
• the following qualifications from the Kenya National Examinations Council:-

• Typewriting II (40 w.p.m.)/Computerized Document Processing II
• Business English I/Communications I
• Office Practice I
• Secretarial Duties II
• Commerce II; and

• a Certificate in Computer Applications (Windows, Ms-word, Ms-Excel, Ms-Access and Internet) from a recognized Institution.

Applicants should complete PSC.2 (Revised 2007) form and attach relevant copies of academic and professional certificates. The completed application form to be sent to respective Provincial Commissioners’ Offices to be received on or before 21st May, 2010.
Applicants should specify the District in which the post they wish to be considered is. Details of the Districts where the vacancies are can be viewed at the various Provincial Commissioners’ Offices and at the Ministry of State for Public Service website www.dpm.go.ke.
Application forms are obtainable from the Public Service Commission of Kenya or from other Government offices
and are issued free of charge. They may also be downloaded from the Public Service Commission’s website: www.publicservice.go.ke.
Titus M. Ndambuki, CBS
Permanent Secretary

People who read this post also read :