Programme Coordinator

Our client, a Non Governmental Organization providing healthcare service has an immediate vacancy for a Programme Coordinator 

Summary Scope of Work:
S/he will provide technical oversight and guidance in the design and delivery of 3 programmes related to healthcare: 

• Education, Awareness and Training,
• Medical provision and Clinic support
• lobbying and advocacy
• Development of project proposals and reports
• Networking with local and foreign development partners
• Supervising field staff
• Developing monitoring and evaluation tools for all programme activities
• Produce internal management reviews on organizational performance in relation to general management and administration with a particular focus on administrative efficiency, management practices, and compliance with organisational policies and draw the attention of the senior management to pertinent issues and recommend appropriate management actions.
• Advise and guide Divisions on requirements and established processes related to reporting on their performance with regard to Divisional administration and discuss with them issues affecting their performance.
• Provide analytical inputs and advice during internal management reviews on programme implementation aimed at alerting senior management to issues that require timely attention.
• Participate in in-depth management reviews and studies on organizational issues particularly those emanating from the aforementioned reviews that warrant further investigation or analysis.

Competencies
Professionalism:

• Proven knowledge of concepts of managerial accountability and delegation of authority including monitoring the use of delegated authority;
• Good knowledge of the concepts and approaches for organizational performance assessment based on key performance indicators;
• Strong analytical skills in undertaking performance reviews in areas of general management and programme/project delivery;
• Ability to identify performance issues and recommend sound solutions;
• Ability to apply judgment in the context of assignments given.
• Good understanding of administrative policies, rules and regulations and preferably UN administrative knowledge.

Accountability:

• Takes ownership of all responsibilities and honours commitments;
• ensures quality standards for correctness of products;
• Operates in compliance with UN regulations and rules.

Communication:

• Good interpersonal and communications skills;
• Ability to prepare written reports and papers that are clear, concise and meaningful.

Technological Awareness: Knowledge of computer software and ability to create graphs and charts for conducting statistical analysis. Qualifications

The position will ultimately lead to supervising the entire programme and reporting directly to the Board of Directors.  As such, the successful candidate must have the following skills and experience:

• Degree or Diploma in Social Sciences (Sociology, Social Work, Community Development and Education) or related fields or a Degree/Diploma in Project Management
• 5 years of coordinating or managing development projects with a busy organisation
• Experience of implementing community based projects
• Comprehensive understanding of programme design, planning and management
• Ability to work well with others and a team player
• Ability to support projects, set priorities and plan successful implementation of programmes
• Excellent analytical, communication and report writing skills
• Knowledge of non communicable diseases

Remuneration:  according to qualifications and experience with benefits.
To apply, please email CV, Cover letter, salary history and references (referees) to:
darrolllitenian@ymail.com

NB:  we do not wish to receive any hardcopies of your material and only those selected for interview will be contacted.  Closing date for applications will be February 28, 2010.

ADMINISTRATIVE ASSISTANT

Our client, a Non Governmental Organization providing healthcare service has an immediate vacancy for an Administrative Assistant

The Position:
We are recruiting for the position of Administrative Assistant to be based at its headquarters in Nairobi, Kenya. The position will report to the programme manager. The job specifically includes the following duties and responsibilities.

• Deputising the Program manger
• Administering and overseeing requirements related to travel, finance, procurement and office supplies
• Administrative assistance in the preparation of financial and proposal reports
• Assistance to  the organisational clinics
• Facilitation of communication
• Organising meetings, workshops and events and taking minutes of meetings as required
• Updating content on the website
• Administrative and logistical support to field staff, students, consultants and short-term staff
• Assistance in ensuring that project deadlines are met
• Acting in response to routine correspondence in the absence of the supervisor.
• Maintaining a diary and a calendar of events for the supervisor and other project staff as required
• Support the Accountant in preparing donor reports for management review on a monthly and quarterly basis.
• Safeguarding all organisational documents.
• Receiving, recording, coding filling and posting all projects income and expenses.
• Ensuring that accounting procedures are followed before any payments or receipt of money is made.
• Verifying internal vouchers for accounting purposes
• Filling and coding files for easy identification
• Assisting the accountant in establishing and implementing systems and effective mechanism that will permit the management of the organization funds and assets with transparency, accuracy and timely reporting.
• When necessary, represent the interest of the organisation in internal and external meetings relating to organisation administration.
• Any other duties commensurate with the role as requested by the supervisor.

The successful applicant will have:

• A Diploma or a Higher Diploma in Business Administration, Management or other relevant subject with proven office management skills.
• At least three (3) years of relevant work experience in a closely related field gained in an international organization.
• High level of computer skills, ability to handle basic accounting and ability to learn new applications quickly.
• Highly effective planning, organizational and multi-tasking skills with a positive attitude and strong administrative service orientation.
• Ability to work in a multi-cultural environment.
• Must have a thorough knowledge of office systems, including experience with computer applications (e.g., word processing, spreadsheet, database management, Quick Books etc) required.
• Adaptability and flexibility and willing to work long and extra hours.
• Requires good interpersonal verbal communication skills.
• Must have excellent English language skills, both verbal and written.
• Must be a team player, transparent, honest, tolerant and friendly

Terms of Offer

Remuneration:  according to qualifications and experience with benefits.
To apply, please email CV, Cover letter, salary history and references (referees) to:
darrolllitenian@ymail.com

NB:  we do not wish to receive any hardcopies of your material and only those selected for interview will be contacted. Closing date for applications will be February 28, 2010

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