Introduction
The Consortium of British Humanitarian Agencies (CBHA) is a newly formed consortium consisting of 15 leading UK based humanitarian NGOs. Its’ mandate is to meet humanitarian needs in conflict and natural disasters and reduce suffering, mortality and morbidity by strengthening the ability and capacity of the “third pillar”.
This will be met by creating a mechanism to provide predictable, flexible seed money for NGOs in the first 48 hours of an emergency as well as by solidifying consortium-wide commitments to existing capacity building projects and strengthening of humanitarian logistics systems.
These goals link directly to the Department for International Development’s (DfID) objectives to meet humanitarian needs in conflicts and natural disasters, which has given some initial funding to address the above key issues. The CBHA aims to improve the quality, quantity and timelines of national and international staff available at the country level and from regional/global surge teams.
Closing date: 05 Mar 2010
Location: Kenya - Nairobi
Job Purpose
This Programme Administrator post is a role within the new capacity building initiative of the CBHA called the Humanitarian Leadership Trainee Programme. The main purpose of the role is as follows:
To implement and manage a major humanitarian capacity building project in line with consortia objectives and donor guidelines.
100% of the funding for this post is from the DfID funded grant and the scheme has two years of funding until end 2011.
About the Humanitarian Leadership Trainee Programme:
Recognising a key gap in deploying experienced emergency personnel, this Programme focuses on bringing new leadership talent into the humanitarian sector, providing training, field experience and support by experienced emergency professionals.
It will provide the framework and financial resources to enable CBHA members to provide a development opportunity for their most talented staff with the greatest leadership potential. It is aimed at those who are new to humanitarian work and are also new to leadership roles, but with the potential to move the professionalisation of the aid sector forward.
Key accountabilities
The administrator is responsible for identifying and implementing all administrative duties in this new programme, specifically:
1. Administrative support
The Consortium of British Humanitarian Agencies (CBHA) is a newly formed consortium consisting of 15 leading UK based humanitarian NGOs. Its’ mandate is to meet humanitarian needs in conflict and natural disasters and reduce suffering, mortality and morbidity by strengthening the ability and capacity of the “third pillar”.
This will be met by creating a mechanism to provide predictable, flexible seed money for NGOs in the first 48 hours of an emergency as well as by solidifying consortium-wide commitments to existing capacity building projects and strengthening of humanitarian logistics systems.
These goals link directly to the Department for International Development’s (DfID) objectives to meet humanitarian needs in conflicts and natural disasters, which has given some initial funding to address the above key issues. The CBHA aims to improve the quality, quantity and timelines of national and international staff available at the country level and from regional/global surge teams.
Closing date: 05 Mar 2010
Location: Kenya - Nairobi
Job Purpose
This Programme Administrator post is a role within the new capacity building initiative of the CBHA called the Humanitarian Leadership Trainee Programme. The main purpose of the role is as follows:
To implement and manage a major humanitarian capacity building project in line with consortia objectives and donor guidelines.
100% of the funding for this post is from the DfID funded grant and the scheme has two years of funding until end 2011.
About the Humanitarian Leadership Trainee Programme:
Recognising a key gap in deploying experienced emergency personnel, this Programme focuses on bringing new leadership talent into the humanitarian sector, providing training, field experience and support by experienced emergency professionals.
It will provide the framework and financial resources to enable CBHA members to provide a development opportunity for their most talented staff with the greatest leadership potential. It is aimed at those who are new to humanitarian work and are also new to leadership roles, but with the potential to move the professionalisation of the aid sector forward.
Key accountabilities
The administrator is responsible for identifying and implementing all administrative duties in this new programme, specifically:
1. Administrative support
- To develop and manage appropriate administrative systems to ensure the Programme is maintained and runs smoothly
- Manage the administration of the recruitment and selection of Trainees
- Help liaise with CBH agency HQ and regional offices and country programmes in order to identify placements and coaches for the Trainees
- Manage the logistics and administration of successful training interventions
- To ensure accurate records are kept in an orderly system to ease data collection and dissemination
- Ensure an appropriate diary/calendar of events is maintained of training events, and relevant meetings in the region, and is shared widely.
- To provide administrative back-up to the Programme Manager including organising meetings and events, maintaining sickness, travel and leave records, assisting with mail-outs, asset management, correspondence and support the contracting of consultants and service providers where necessary
2. Financial support
- Budget monitoring
- Coordinate the processing of invoices and expenses of the programme
3. HR support
- Support any recruitments necessary as part of the CBHA programme
- Ensure HR files and documentation for trainees is kept up to date and held confidentially in accordance with SC UK HR procedures.
- Maintain appropriate systems and processes to provide timely and responsive support and advice to Trainees (in conjunction with the Programme Manager) both during their initial training and deployment placements to assist them in resolving issues around personal (health, welfare) and professional (work, relationship with their Coach, security)
4. General support
- Keep track of reporting schedules, chase and advise to get comprehensive reports then check them and compile them for donor reports.
- Central information/collation point for consortium
- General help to the emergencies team/general programmes for the ESA office
Working contacts
External: Other INGOs and UN agencies, consultants, contacts in key global academic institutions and training organisations.
Internal: past and present Trainees and Coaches, a wide range of staff across all departments of CBHA agencies, especially with members of Emergencies/capacity building sections, country programmes and those responsible for HR and learning and development.
Person Specification
Essential
External: Other INGOs and UN agencies, consultants, contacts in key global academic institutions and training organisations.
Internal: past and present Trainees and Coaches, a wide range of staff across all departments of CBHA agencies, especially with members of Emergencies/capacity building sections, country programmes and those responsible for HR and learning and development.
Person Specification
Essential
- Budgeting & financial management skills
- Substantial experience of operating and setting up administrative systems
- Strong numeracy skills, experience of working to tight budgets, tracking budget commitments and good cost awareness, demonstrated by ability to suggest areas for cost savings.
- Ability to summarise information quickly and accurately, draft responses to queries or correspondence requiring little or no editing, and use appropriate styles.
- Ability to organise own work efficiently, prioritise tasks, and deliver tasks to tight and often changing deadlines
- Experience of organising administrative aspects of events with limited support.
- Excellent all-round communication skills – verbal, written and distance communication – at a standard appropriate for presenting information at a senior and inter-agency level
- HR skills – especially in recruitment and selection
- Ability to work well in a team and independently
- A high level of computer literacy (word, excel)
- A diploma or similar in general administration or equivalent
- A commitment to the Red Cross Code of Conduct and Save the Children UK’s Child Safeguarding policies.
Desirable
- Broad understanding of rights and development issues, international relations and the international humanitarian, human rights and development system, donor policy.
To apply for this position please send your CV to jobskenya @ scuk.or.ke (subject line CBHA PA)
