- Job Advertisement
Catholic Relief Services-southern Sudan program is seeking to recruit a qualified Sudanese national for the following vacant position:
Title : Human Resources Specialist
Unit/Dept : Human Resources
Reporting to : Head of Management Quality
To Supervise : Human Resource Officer
Purpose of position:
To implement the employment and staffing policies and procedures of CRS/Sudan, and contribute to their further development; to collect, maintain and safe-keep required employment records; to support staff and management in HR related matters.
Key Working Relationships:
Internal: CRS Sudan Head of Management Quality, CRS Sudan Head of Office and EARO DRD MQ
External: host country government ministries, local/international NGO offices, local church officials
Key Responsibilities:
Recruitment
- Manage the CRS/Sudan employment policy and procedures; place advertisements for positions; collect applications/resumes and lead in the short listing, selection and communicate with applicants, carry out and document reference checks, arrange interviews and make hiring recommendations.
- Develop and administer employee letters of appointment or/or employment contracts.
- In liaison with Department Heads, monitor the validity of employment contracts and ensure proper renewal or termination within mandated timeframe.
- Develop, standardize and manage the employee orientation program;
Staff Management
- Manage the CRS staff grievance procedure; receive staff grievances, discuss problems with staff and respective supervisors; bring personnel issues to the attention of the management and advise on appropriate legalities and actions,
- Manage all staff benefit schemes including: medical insurance scheme, Group Personal Accident insurance, and Employers’ Liability insurance,
- Conduct salary and benefit surveys; coordinate with appropriate CRS/ Sudan personnel, and also with the finance department to research and administer staff benefit schemes. Ensure that each change in staff benefit schemes are promptly circulated to all staff in writing and the appropriate changes posted in the Human Resources Manaual.
- Oversee the CRS Performance Management System (PMS),
- Manage the staff development program, and taking into account agency and program strategic framework, as well as needs brought out by the PMS,
- Ensure complete documentation and updating of all staff employment records;
- Ensure all relevant employee personal records are collected and updated as necessary. These include: Employee Record Card, other documents relating to Provident Fund, Medical scheme, , Drivers License, National Identity Card, passports, photographs, map to residence etc.,
- Facilitate accurate reflection of employee records with statutory bodies
- Oversee management of employee leave, R&R and employee time record processes, and reconcile the same with salary payments,
- Initiate appropriate action to demonstrate solidarity with staff during periods of joy or sadness,
- Manage the exit process of departing staff. Issue termination letters, ensure clearance forms are filled in, retrieve staff I/D cards and issue certificate of service, etc.
Policy & Procedure
Review and familiarize with CRS Overseas Operations Manual (OOM) and updates thereof,
Lead the process of aligning HR related policies and procedures as stated in the inhuman Resources Manual for CRS Sudan, with the law of Sudan as well as CRS worldwide policies and procedures as from time to time amended,
Immigration
- Manage immigration issues for CRS International Staff entering Sudan for employment with CRS/Sudan to ensure compliance with Law and with CRS status in Sudan.
- Contact prospective expatriates well in advance of expected arrival to Kenya, provide them with necessary forms, and facilitate timely and accurate applications in the standardized format.
Qualifications:
- University degree in Business Management/ Administration –Major in Human Resources
- Minimum of 7 years professional experience, with supervisory responsibility of Human Resource department
- Demonstrated thorough and in-depth knowledge of HR issues, Sudan Law, Staff benefits administration, Insurance and Taxation issues.
- Ability to analyze problems and provide systematic solutions in line with established policies/procedures
- Excellent communication, coaching and facilitation skills
- Willingness to work as member of team and to undertake a wide variety of responsibilities according to program needs.
- Experience working with government departments and ability to work both as motivating member and leader of a diverse team
Applications and Curriculum Vitae should be sent to:
Catholic Relief Services-Sudan program
Palica, Juba.
Or: jobapps@crssudan.org
This position is open for Sudanese nationals only and female candidates are highly encouraged to apply. Deadline for receiving applications is on 10th March 2010. CRS Sudan Program is an equal-opportunity employer. In making employment decisions it does not discriminate on the basis of gender, ethnicity, religion or political affiliation.
