Office Administrator and Human Resource Officer Job Vacancy

Reports to: Finance Director

Main Responsibilities

Office Administrator
Ensure the smooth running of the office at all times.
Ensure all office equipments and installations are maintained in good working order.
Plan, Coordinate and supervise all office errands including liaising with the courier service provider.
Coordinate with the accountant to ensure all suppliers, contractors, service providers, utilities etc, are paid in a timely manner.
Maintain a schedule of all insurance covers taken by the company and ensure they are renewed in good time.
Monitor and ensure the renewal of all licences, permits and subscriptions.
Procurement and Supplier management.
Monitor and control the use of office supplies and equipments and maintain appropriate records of the same.
Plan and Coordinate office activities and schedules.
Control and account for petty cash including controlling the office running budget.
Responsible for circulating information throughout the organization.
Support management and other staff in the day to day activities as requested.
Maintaining office cleanliness and hygiene.
Supervising clerical and support staff.
Develop and recommend office procedures and systems and supervise their implementation.
Independently respond to letters and general correspondence of a routine nature.
Organizing and supervising office repair and maintenance work.
Hold brief for the accountant and administrative secretary as assigned or when on leave.
Suggest areas for improvement in internal processes along with possible solutions.
Perform other related duties as required.
As Human Resource Officer
Help develop a personnel management policies and procedures manual.
Manage the proper administration of the HR policies and procedures.
Explain and clarify the provisions of the personnel policies and procedures to the staff.
Plan, organise, and Coordinate personnel training.
Ensure full compliance with all personnel related legislation.
Monitor, study and advise management of new legislation, trends and emerging practices in HR.
Ensure proper personnel documentation including staff contracts, accurate job descriptions, confirmation, promotion and displinary letters and contract renewals.
Maintain all staff records and compile statistical reports concerning personnel related data such as recruitment, transfers, performance appraisals, and absenteeism.
Prepare and maintain the staff leave rooster and monitor staff attendance.
Monitor scheduled and unexpected absences and coordinate actions to ensure continuity of operations.
In charge of general communication by the company to staff.
Oversee employee safety, welfare and health.
Represent the company and its related businesses in personnel related disputes and hearings.
Plan and conduct new employee orientation to foster positive attitude towards organisational objectives.
Coordinate staff recruitment and selection process in order to ensure a timely organised and comprehensive procedure is used to hire staff.
Provide reports required by management from time to time on Administrative and Human Resource matters.
Perform other related duties as required.
To apply for this position send your CV to mycv@myjobseye.com quoting the position in the subject line.

Kindly also mention your current/ last salary and benefits.

Only shortlisted candidates will be contacted.

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