Administration and Finance Officer

The Administration and Finance Officer will be responsible for the effective and efficient administration, financial record keeping and accounting in the KALIP

The Government of Uganda has received a contribution from the 10th European Development Funds of €35 million towards the Northern Uganda Livelihood Enhancement Programme (NULEP). The Programme is intended to restore the productive capacity and livelihoods of the rural population in the sub-regions of Acholi, Lango, Teso and Karamoja, and as such contributes to tine Peace, Recovery and Development Plan (PROP) of the GoU.

NULEP has two distinct components: the Northern Uganda Agriculture Livelihood Recovery Programme (ALREP €20 million) which will focus on agricultural development in the Acholi, Lango and Teso sub-region, and the Karamoja Livelihood
Programme (KALIP €15 million) with a focus on agriculture and livestock development in the Karamoja sub-region. NULEP will have duration of 4 years.

NULEP is executed under the supervision of the Office of the Prime Minister. A Programme Management Unit (PMU) operates as the technical and management support unit to OPM with Liaison office in OPM premises in Kampala and two
Programme offices in Gulu for ALREP and Moroto for KALIP. The successful candidates will be entitled to benefits such as staff medical cover, competitive remuneration, statutory retirement benefits and, for the Moroto office, subsidized housing within the secure KALIP premises, which have running water and power. Female candidates are particularly encouraged to apply.

Applications are invited from suitably qualified Ugandans for vacant posts in the Programme Management Unit as specified below. All candidates must be self motivated, result-oriented with impeccable integrity, and the ability to work under pressure for long and irregular hours with minimal supervision.

Post: Administration and Finance Officer
AGE: 27 Years and Above
DUTY STATION: Moroto
REPORTS TO: Programme Coordinator, KALIP

JOB PURPOSE
The Administration and Finance Officer will be responsible for the effective and efficient administration, financial record keeping and accounting in the KALIP

QUALIFICATIONS AND WORKING EXPERIENCE:
• A Ugandan national with a Bachelors degree in Commerce, Business Administration or its equivalent, plus professional accounting qualifications, like ACCA or CPA, up to stage II level or completed an accounting technician course from a professional accounting body;
• A minimum of 4 years of relevant working experience, 2 of which must be in a senior position.
• Proven experience with basic administration and accounting practices
• Candidates from Karamoja region are encouraged to apply

COMPETENCES
• Analytical skills, thoroughness, accuracy and attention to details;
• Interpersonal, communication, management skills and team work
• Computer skills with high proficiency in MS Word and Excel;

DUTIES
• Maintain up-to-date accounting records embracing all programme transactions as per programme estimates;
• Check, code and process payment requests and accountabilities in conformity with EDF and programme
• Manage petty cash, keep a basic cashbook, produce bank/cash, expenditure and fund balance reports and operate as a bank agent, according to procedures set by the liaison office:
• Assist grantees and DLGs in preparing budgets and accountabilities of all funds entrusted to them by NULEP;
• Maintain equipment and transport fleet in excellent and safe operational condition; organize their use or movement in a rational and efficient manner;
• Maintain an up-to-date record of all assets of the programme in the asset register;
• Coordinate the logistical requirements for organizing workshops, meetings and appointments, organize materials, produce and distribute documents, make appointments, and take minutes;
• Manage the central archive, ensuring that all documents are properly filed and retrievable according to an agreed administrative system;
• Provide for basic Human Resource support, documentation and staff welfare;
• Perform other related duties as may be assigned by the Programme Coordinator.
Apply for this job

SUBMISSION OF APPLICATIONS:
Application accompanied by detailed curriculum vitae, copies of certificates and testimonials and at least two competent referees, one of whom MUST be from your current or previous employer should be addressed.

To: The Permanent Secretary,
Office of the Prime Minister,
Postel Building, 6th Floor Yusuf Lule Road,
P.O. Box 341, Kampala

To reach him not later than Friday, 24th December 2010 at 5:00 pm

Note: Only short listed applicants will be contacted. Any form of canvassing shall automatically lead to disqualification of a candidate.

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