Human Rights Watch (“HRW”) is seeking highly-qualified applicants for the position of Nairobi Office Administrator.
Description: Human Rights Watch is seeking an Office Administrator to be responsible for providing professional day-to-day support to ensure the smooth and efficient running of HRW’s office in Nairobi, Kenya. The position reports to the Deputy Director of the Africa Division and the NY-based Africa Finance Manager.
Working in conjunction with staff in Kenya and HRW’s New York-based headquarters, responsibilities will include, but are not limited to:
Finance
Managing monthly bill payments and handling office banking needs; liaising with accounting and payroll as required; recording of all monthly financial activity into the organization’s financial system; being responsible for petty cash; working with service vendors such as auditors; and handling government filings.
Human Resources
Directing queries for all staff issues such as staff contracts, benefits, retirement savings, changes in local employment laws and insurance to the appropriate department; providing local HR support; and maintaining attendance records.
Facilities and Administration
Maintaining the smooth and effective functioning of the office; scheduling legal-related duties of running meetings and liaising with local counsel; liaising with the premises landlord on pertinent office matters; handling public queries and overseeing visitor management; being responsible for stocking office supplies, and general office maintenance and meeting room preparation; overseeing office moves, configuration and space sourcing; assisting with travel arrangements and follow up; answering general post, email and telephone inquiries; handling office security and protocols; and providing light office security by screening visitors and ensuring the office is opened and closed during the specified business hours.
Information Technology
Liaising with the IT/helpdesk to troubleshoot computer problems and backing up and updating network files as necessary.
HRW prides itself on its professionalism and on providing the highest levels of responsiveness and service to staff across the organization, so the Office Administrator will be expected to take the initiative to identify and solve problems and implement operations innovations. S/he will be expected to build close and collaborative relationships with the managers and staff based in Nairobi, as well as colleagues in other offices and the organization’s headquarters in New York.
Salary and Benefits: Salary commensurate with experience and education. Human Rights Watch offers excellent employer-paid benefits, including medical, dental, vision, disability and life insurance, a retirement savings plan and 22 days vacation per year.
Human Rights Watch is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool.
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Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.
Additional Qualifications:
Qualifications: The ideal candidate will have excellent academic credentials and a minimum of 3-5 years of operations or administrative experience in a demanding and fast-paced environment. S/he must have a university degree or equivalent. S/he must demonstrate excellent organizational, administrative and financial skills, a proven history of taking initiative and solving problems, superb interpersonal skills, high energy and attention to detail. S/he will have excellent leadership and management skills, including the demonstrated ability to work successfully with a team of talented professionals in multiple global locations. Experience working in an International NGO is desirable. The candidate must have excellent written and spoken skills in English and Swahili. Applicants for this position must possess current Kenyan work authorization valid for a minimum of two years from start date.
How to Apply:
PLEASE APPLY IMMEDIATELY by emailing in a single submission in English: a letter of interest describing your experience, your resume, salary requirements, names or letters of reference, and a brief writing sample (unedited by others and not a handwriting sample) no later than October 25, 2010 to opsafrica@hrw.org. Please use “Nairobi Office Administrator Reference: OPS-10-1058-D” as the subject of your email. Only complete applications will be reviewed. It is preferred that all materials be submitted via email. If emailing is not possible, send materials (please do not split a submission between email and regular post) to:
Human Rights Watch
Attn: Search Committee (Nairobi Office Administrator Reference: OPS-10-1058-D)
350 5th Avenue, 34th Floor
New York, NY 10118
Saturday, October 2, 2010
Project Consultant - Human Rights Watch
