Jesuit Refugee Service (JRS) is an international humanitarian organization, with a mission to accompany, serve and defend the rights of refugees and forcibly displaced people.
JRS has a priority to work wherever the needs of displaced people are urgent and unattended by others, and offers a human service to refugees and the communities through a wide range of rehabilitation and relief activities most of which centre around formal and informal education needs.
Due to the unique nature of relief activities, the exact duties of the employee and the working schedule may have temporary variations. All employees are requested to demonstrate flexibility. Jesuit Refugee Services is committed to constant review and evaluation of project activities.
This job description may be subject to permanent modifications based on this review and evaluation of activities. These modifications will be defined and discussed between the employee and JRS.
Closing date: 29 Jul 2009
Location: Kenya
Position Title: Programme Coordinator- Scholarships
Location: Kakuma, Kenya
Program: Eastern Africa Region
Reports To: Project Director Kakuma
Overall responsibility:
JRS has a priority to work wherever the needs of displaced people are urgent and unattended by others, and offers a human service to refugees and the communities through a wide range of rehabilitation and relief activities most of which centre around formal and informal education needs.
Due to the unique nature of relief activities, the exact duties of the employee and the working schedule may have temporary variations. All employees are requested to demonstrate flexibility. Jesuit Refugee Services is committed to constant review and evaluation of project activities.
This job description may be subject to permanent modifications based on this review and evaluation of activities. These modifications will be defined and discussed between the employee and JRS.
Closing date: 29 Jul 2009
Location: Kenya
Position Title: Programme Coordinator- Scholarships
Location: Kakuma, Kenya
Program: Eastern Africa Region
Reports To: Project Director Kakuma
Overall responsibility:
- The Programme Coordinator- Scholarships is the overall responsible person for the JRS Education Scholarship Program in Kakuma.
- Under the direction and supervision of the Kakuma Project Director, takes responsibility for the administration and management of the scholarship programme for refugee students in Kakuma.
Key Responsibility Areas:
Special Needs and Secondary Program
Special Needs and Secondary Program
- In liaison with camp schools and education agencies, analyze students performance and short list candidates to benefit from the scholarship
- Design and co-ordinate community services / workshops/ activities for the JRS Kakuma Scholarship students during school holidays
- Develop monthly students’ (issues / mobility) report
- Analyze students performance, termly, and offer guidance and counseling as appropriate
- Accompany students to and from schools and attend school’s parents and visiting days
- Receive and analyze student’s requirement list at the end of every term. Keep an updated inventory list of all students materials (boarding and academic) purchased and distributed
- Attend to students when they report from school thereafter report all matters arising to the PD and the team
- Follow-up students at home (in the camp) while identifying and advocating for their emerging needs (medical, shelter etc).
UNISA (Tertiary) Program
- Tutoring students on introduction to computers, MS word, MS Excel and MS Access as well as administering assignments, examinations and updating the computer-training manual
- Prepare UNISA examination timetable and undertake invigilation of examinations
- Ensure good maintenance of the computer room and available assets/inventory
- Keep monitoring, update, maintenance and backup of the program computers
- Keep an updated book inventory and assist in librarianship in the absence of the librarian
- Develop students updated performance data base
1. Budget Planning and management:
a. Responsible for the overall budget management of the JRS Scholarship funds, e.g. the budget preparation, ensures that proper financial management of the scholarship fund, proper financial reporting and recording in conjunction with the Project Director.
b. Ensures proper utilization of resources, including prompt accountability of funds and reporting by various departments.
c. Understands budgets and keeps abreast with all financial aspects in programme management.
2. Reporting:
a. Keeps the Project Director informed on the activities of the project by providing relevant correspondence, reports and meeting minutes as well as by making regular contact.
b. Responsible for prompt submission of all JRS Scholarship financial and narrative reports.
3. Staff planning:
a. With help of the Project Director plans the incentive staff in the program.
b. With help of programme staff, Programme Coordinator- Scholarships in conjunction with the Project Director, plans staff requirement for the project when vacancies arise.
c. Carries out people management and staff motivation with a view to upholding the JRS vision and mission
d. Areas of staff involvement include recruitment, supervision, reviewing job description and contracts, prepare work plans, leave control, discipline and performance appraisal.
4. Co-ordination and Liaison:
a. In conjunction with the Project Director is responsible for co-ordination and liaison between JRS and other agencies/local government/local communities/displaced camp community and schools as regards to JRS’ scholarship
b. Represents JRS at stakeholders meetings as necessary
5. Others:
a. Is involved in planning monitoring, implementation and evaluation proposal writing and report.
b. Monitors the progress of the scholarship program to ensure adherence to set targets and agreed implementation time-frame and takes follow-up actions in conjunction with the Project Office.
Skills Specification:
Essential:
a. Responsible for the overall budget management of the JRS Scholarship funds, e.g. the budget preparation, ensures that proper financial management of the scholarship fund, proper financial reporting and recording in conjunction with the Project Director.
b. Ensures proper utilization of resources, including prompt accountability of funds and reporting by various departments.
c. Understands budgets and keeps abreast with all financial aspects in programme management.
2. Reporting:
a. Keeps the Project Director informed on the activities of the project by providing relevant correspondence, reports and meeting minutes as well as by making regular contact.
b. Responsible for prompt submission of all JRS Scholarship financial and narrative reports.
3. Staff planning:
a. With help of the Project Director plans the incentive staff in the program.
b. With help of programme staff, Programme Coordinator- Scholarships in conjunction with the Project Director, plans staff requirement for the project when vacancies arise.
c. Carries out people management and staff motivation with a view to upholding the JRS vision and mission
d. Areas of staff involvement include recruitment, supervision, reviewing job description and contracts, prepare work plans, leave control, discipline and performance appraisal.
4. Co-ordination and Liaison:
a. In conjunction with the Project Director is responsible for co-ordination and liaison between JRS and other agencies/local government/local communities/displaced camp community and schools as regards to JRS’ scholarship
b. Represents JRS at stakeholders meetings as necessary
5. Others:
a. Is involved in planning monitoring, implementation and evaluation proposal writing and report.
b. Monitors the progress of the scholarship program to ensure adherence to set targets and agreed implementation time-frame and takes follow-up actions in conjunction with the Project Office.
Skills Specification:
Essential:
- Undergraduate qualification in a related field (e.g. education, social work etc) and at least two years practical working experience preferably in scholarship programs.
- Experience in managing people/teams.
- Experience in working in the field of scholarships.
- Demonstrated experience and commitment to working with marginalized communities.
- Strong analytical, strategic thinking and planning skills.
- Strong monitoring and evaluation skills/experience.
- Excellent analytical and reporting skills.
- Good knowledge of MS word/Office.
- Excellent oral and written English.
Personal qualities:
- Adaptation: to be able to endure basic living and working conditions for a duration of time
- Autonomy: to be autonomous and take initiatives in the limit of the rules set up by the supervisor
- Respect: to be open-minded and respectful of the community with whom JRS works
- Adherence: to adhere to the internal rules and, more particularly, the JRS staff and security rules
Contract: until December 2009 with potential extension based on funding
Salary: $600 per month (Gross) plus board, accommodation and transport
Annual Leave: 10 days plus 5 days Rest and Recuperation (R&R) every 10 weeks
Additional Benefits: Full medical coverage.
How to apply
Please send your CV and covering letter stating why you are suitable for this post to kenya.director @ jrs.net by Wednesday 29th July 2009.
