Opening date: 22nd July 09
Vacancy No K 71/07/09
Program description: This program is collaboration between Kenya Medical Research Institute and the US Centers for Disease Control and Prevention whose remit is to conduct research in malaria, HIV and other diseases.
To effectively carry out its mandate, the Program is seeking to fill the following position in its Base Operations Branch.
Position: Principal Administrative Officer (Operations Branch Chief)
MR 12 (Job Group Q)
Location: Kisumu
Essential Requirements
Education: Postgraduate degree in a Management field.
Experience: Must have a minimum of 2 years experience in a senior management position in the field of Project Management or Operations Management, one of which must have been with a medical related Institution such as medical research institutes, hospitals or private companies in the medical or community development field.
Desirable Qualities
Vacancy No K 71/07/09
Program description: This program is collaboration between Kenya Medical Research Institute and the US Centers for Disease Control and Prevention whose remit is to conduct research in malaria, HIV and other diseases.
To effectively carry out its mandate, the Program is seeking to fill the following position in its Base Operations Branch.
Position: Principal Administrative Officer (Operations Branch Chief)
MR 12 (Job Group Q)
Location: Kisumu
Essential Requirements
Education: Postgraduate degree in a Management field.
Experience: Must have a minimum of 2 years experience in a senior management position in the field of Project Management or Operations Management, one of which must have been with a medical related Institution such as medical research institutes, hospitals or private companies in the medical or community development field.
Desirable Qualities
- 3 years experience in an operational management environment.
Skills and Abilities:
- Demonstrated mature judgment, tact and negotiating skills, ability to work with scientists and administrators on all aspects of operations management.
- Demonstrated experience in project planning and management coupled with ability to identify and recommend solutions independently.
- Ability to effectively communicate with staff and clients verbally and in writing
- Ability to work under pressure, think independently and voice opinion to other senior management staff.
- Ability to delegate responsibilities to subordinate staff members.
Position Summary:
S/he reports to the Deputy Director of the KEMRI/CDC Research and Public Health Collaboration and provides oversight responsibilities of all the project management & planning specific to Operations and leads logistical and operations aspects specific to the Transport, Safety & Space and Maintenance Sections.
S/he is also responsible for the full range of functions necessary for the smooth implementation of new, modified or enhanced operations systems and services which serve all Projects.
Major Duties and Responsibilities
S/he reports to the Deputy Director of the KEMRI/CDC Research and Public Health Collaboration and provides oversight responsibilities of all the project management & planning specific to Operations and leads logistical and operations aspects specific to the Transport, Safety & Space and Maintenance Sections.
S/he is also responsible for the full range of functions necessary for the smooth implementation of new, modified or enhanced operations systems and services which serve all Projects.
Major Duties and Responsibilities
- The incumbent will be the key person in managing and coordinating the day to day operations of the Operations Branch to ensure that services run as smoothly as possible.
- Will undertake the formulation of all policies, processes, procedures and documentation for the Operations Branch, with a focus on the operational aspects of, Transport, Safety and Maintenance Sections. Efforts will be geared towards significantly contributing to the Research mandate.
- Will monitor the external environment as it relates to CDC operations to anticipate and adapt significant, but relevant, changes in order to plan for new modified or enhanced resources to serve projects or the Program’s needs.
- Will implement the technological aspects of operations Management systems and Occupational Safety activities for the KEMRI/CDC Program, in close cooperation with the Safety, Transport & Maintenance Section’s technical staff , to ensure proper delivery of the projects on time and within budget constraints.
- Will develop and implement appropriate strategies around the Operations Branch structure, organization and staff development that will enhance efficiency and effectiveness in the Branch. These include developing one or two year Branch action plans for Safety & Space, Transport, and Maintenance activities and needed resources, including timelines and responsible parties, with each of the other Branches within CDC Kenya and then formulating an overarching plan for the Branch.
- Will provide monitoring and evaluation services for the various sections of the Operations Branch activities
- Will liaise with Construction Team for certain projects (e.g. Maintenance Contracts implementation, Purchase and implementation activities for the Administrative aspects of construction and repairs).
- Will provide a leadership role in the establishment of plans and performance indicators for all the Operation Branch’s sections’ functions and monitor performance against operating goals. These plans include timelines for activities, types of personnel and skills needed, hardware, software, vehicles, tools & equipments and other resources needed (noting which resources will need to be acquired) budgets, and other issues of importance, including transportation planning.
- Will provide oversight in the establishment of individual performance expectations for direct reports and regularly evaluate their performance against organizational objectives.
- Will provide leadership and oversee the performance of the Operations Branch to ensure conformity with planned budgetary standards and delivery of the required services to the Projects/Programs as a whole.
- Will prepare and regularly review the annual budgetary allocations for the Operation Branch’s Sections in an effort to ensure delivery of quality services to the Program.
- In liaison with the sectional in-charges of Safety , Transport and Maintenance, monitor and evaluate the process of procurement to ensure expenditure control.
- Serve as the main liaison person between the Branch and the over 19 Contractors and Vendors for the installation and maintenance of the centralized services specific to Safety, Transport and Maintenance sections in the Program. The activities will involve assessment, planning and timely implementation of the technological and logistical aspects of all Projects data systems, preventive maintenance, corrective maintenance and acquisitions.
- Liaise with private or Government of Kenya health services facilities, US Embassy and or Government of Kenya officers on all levels, from the health centers through the District and Provincial Offices to the National level where necessary to deliver the above services
Terms of Employment: A Six one (1) year, renewable contract as per KEMRI scheme of service and a Probation period for the first 3 months.
Remuneration: Compensation is negotiable within a relevant grade, based on education levels, relevant experience and demonstrated competency. The salary scheme is based on the KEMRI scales plus supplemental amounts
Applications should include the following:
Remuneration: Compensation is negotiable within a relevant grade, based on education levels, relevant experience and demonstrated competency. The salary scheme is based on the KEMRI scales plus supplemental amounts
Applications should include the following:
- Letter of Application (Indicate Vacancy Number)
- Current Resume or Curriculum Vitae with Telephone number and e-mail address
- Three letters of reference with contact telephone numbers
- Copies of Certificates, or Transcripts
To:
Human Resource Manager,
KEMRI/CDC Program,
P.O. Box 1578,
Kisumu.
Internal candidates interested in applying for this position are strongly advised to access an internal candidate application form available in the CDC Intranet; print and process it through the project Managers and attach it before forwarding application to HR.
Those who applied previously need not re-apply
Only short listed candidates will be contacted.
