Harler Holdings Sales/Administrative Assistant Job in Kenya

We are looking for an sales/office assistant to be working under the supervision of the Technical Director; the individual oversees and manages all office procedures and other tasks as assigned.

Duties and Responsibilities
Maintaining and developing relationships with existing customers via meetings, telephone calls and emails;
Visiting potential customers to prospect for new business
Oversee all aspects of general office coordination.
Maintain office calendar to coordinate work flow and meetings.
Maintain confidentiality in all aspects of client, staff and agency information.
Sort and distribute incoming correspondence, including email.
Prepare responses to correspondence containing routine inquiries.
Perform general clerical duties.
Create and modify documents such as invoices, reports, memos, letters and financial statements.
May conduct research, compile data and prepare papers.
Set up and coordinate meetings
Attend meetings as requested in order to record minutes
Make travel arrangements for staff and volunteers
Collect and maintain inventory of office equipment and supplies
Support staff in assigned project-based work.
Assist with overall maintenance of the organization and offices
Other duties as assigned by the Technical Director
Knowledge, Skill and Abilities
Computer literate.
Good writing, analytical and problem solving skills.
Knowledge of principles and practices of organization, planning, records management and general administration.
Ability to communicate effectively.
Ability to follow oral and written instructions.
Minimum Qualifications
Diploma in Information Technology or Marketing with knowledge in IT.
Age 24 – 28 years old.
Experience and/or training in an office setting, paid or unpaid, related to filing, reception, processing mail, typing, data entry, answering telephones, assisting the public or other office support duties.
Knowledge of the basic principles and practices of bookkeeping.
Applications to be sent to
careers@harlerholdings.com
no later than Friday, 5th November, 2010. Indicate job title in the description.

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