Front Office Administrator job in Kenya

An ICT company branded as one of the fastest growing companies in Kenya which also commands a strong presence in the EAC seeks to recruit a Head of Sales and Marketing and a front office administrator to assist its already existing team.

The firm specializes in ICT infrastructure, security managed services and also offers professional services to corporate clients across Eastern Africa Region. The firm’s mission being to deliver a safe computing environment and minimal system downtimes for its clientele. The organization drives its strategy strongly based on Integrity, Reliability and Quality as its core values.

Front Office Administrator

The person will be the face of the organization and therefore will handle all the incoming visitors and organization telephone calls.

Excellent communication skills and first time personal contact skills will be key for the candidate.

The following are some of the most basic requirements
Excellent communication and public relations skills
Creative and graphic designing expertise
A diploma in Business Administration/management from a reputable institution
Good background on IT related field
Others
Confident, eloquent and able to multi-task
Professional and well groomed
3 yrs experience
Send your cover letter and CV to hr@valueit.co.ke not later than 11th January 2011 with 3 professional referees and state your current remuneration package.

Applicants who will not have heard from the company by 20th January 2011 should consider their applications not successful.

TJRC Receptionist job in Kenya

The Truth, Justice and Reconciliation Commission is established under Section 3(1) of the Truth, Justice and Reconciliation Act No.6 of 2008 with the objective of promoting peace, justice, national unity, healing, reconciliation and dignity among the people of Kenya.

The Commission therefore is seeking to recruit suitable qualified Kenyan candidates for the following position:

Receptionist
VAN: 51/10/TJRC/FA

Will be in-charge of all telephone and reception services at the Commission.

Duties and responsibilities

    * Handling enquiries nad directing visitors to the appropriate offices, handling telephone operations – making and receiving calls, routine testing of the switchboard facility, compiling telephone traffic data; receiving postal and courier mail and appropriately directing it to the addressees

Requirement s for Appointment

    * Must have worked for a minimum period of four (4) years in a similar position in a busy organization
    * Certification in reception and front office management course from a recognized institution
    * Possess excellent interpersonal and communications skills
    * Have demonstrated professional competency in front office management
    * Have demonstrated technical proficiency with Microsoft Office packages - Word, Excel, etc

Important information for all candidates

    * Deadline for applications: January 10, 2011
    * Vacancy Announcement Number (VAN) must be quoted for all applications
    * Only candidates shortlisted for interviews will be contacted
    * Previous Applicants need not re-apply

Send applications by post to:

Recruitment Team,
Truth Justice and Reconciliation Commission,
Delta House, 3rd Floor, Chiromo Road, Westlands,
P.O Box 14641-00800,
Nairobi, Kenya

or by email quoting the Vacancy number and position title to hr@tjrckenya.org

Resolution Health Front Office Secretary (2 Positions) Jobs in Kenya

Resolution Health East Africa Limited is a leading Medical Insurance Provider.

With over 60,000 members in our fold, we have learned to adapt in this constantly changing society, and develop products that are effective and relevant to our members.

Resolution Health has over 250 medical service providers all across East Africa, a strong network of hospitals, clinics and doctors.

The Resolution Health brand is energetic and trendy.

In pursuit of our ambitious growth plan, we are looking to enroll as part of our Administration team two individuals who have winning smiles accompanied by excellent communication skills with a customer service disposition and who can contribute by being an effective team player and are capable of maintaining positive, professional office relationships.

Key Responsibility Areas:

    * Deal with visiting clients with decorum; identify their needs so as to accord them the necessary assistance.
    * Receive politely and respectively telephone calls to offer assistance and route calls.
    * To monitor and ensure the reception area is clean and tidy so as to present the correct image of the company.
    * Receiving, recording and sorting incoming and outgoing mail and parcels to ensure correct destination.
    * Minute taking during monthly staff meetings

The right candidate must have the following:

    * Advanced diploma in Secretarial Bachelor’s Degree in a business field –an added advantage
    * Knowledge of Microsoft Office
    * At least 2 years experience in a busy front office position with heavy traffic of visitors.
    * Ability to handle a busy switchboard.

If you believe you are a team player and would be a valuable resource to this ever growing brand, kindly email your application letter, updated CV listing three references with their email or phone contacts, your age and expected remuneration package not later than Wednesday 15th December 2010 to hr@resolution.co.ke.

Ensure that you quote the position on your email.

Only shortlisted candidates will be contacted.

To find out more about Resolution Health log on to www.resolution.co.ke

Personal Assistant to the Managing Director job in Kenya

JOB GOALS:
To assure the smooth, efficient and accurate operation of the Managing Director’s office
for maximum positive impact on the Institute system.
EDUCATION, QUALIFICATIONS AND EXPERIENCE
Two years successful office experience.
College degree. Office Management Diploma is an added advantage.
High level of proficiency in office procedures/bookkeeping, keyboarding & office
Equipment operation
Ability to make decisions without close supervision, and must be accurate, efficient and
Capable of handling detailed work assignments
Knowledge and practical experience in Microsoft Word, Excel and Access.
Excellent public relations skills including courteousness, tact and good verbal
Communications.
Good attendance record, and high moral character.
Maintain respect at all times for confidential information.
Ability to maintain self-control and complete tasks with frequent interruptions.
Proven ability to work independently and self-motivated; also work cooperatively with other
office personnel.
KEY RESPONSIBILITIES:
Performs all general duties of an administrative office, including, but not limited to
the following:
Working knowledge of a variety of office equipment including computers and the capacity to
adapt to various programs that run an efficient office system.
Preparing correspondence, reports, notices, recommendations, bids and Contracts.
Obtaining gathering and organizing data as needed and put it into usable format.
Maintain a regular filing system including confidential files.
Perform bookkeeping tasks associated with the MD Office.
Welcome visitors and schedule appointments.
Ability to prioritize workload.
Perform other duties as may be assigned.
KEY PERFORMANCE AREAS:
Good communication and information flow
Coordination and preparation of various meetings
Confidentiality
Other requirements
Individuals with the ability to build relationship with customers at all levels.
Results driven individuals within a winning attitude
Strong interpersonal and communication skills and the ability to work effectively with a wide
range of diverse customers
Ability to develop, plan, and implement short and long range goals
Resilience, results orientation and relationship building skills.
Ability to handle stress and meet deadlines.
The candidate needs a high level of self-motivation, be pro-active with a structured work
approach.
Willing to become a key contributor and work in pursuit of common objectives.
Computer Skills
Proficient use of MS Office applications
THE ORGANISATION’S CULTURE
Equal opportunity employer
Staff with high levels of Integrity
Hard working staff, working mainly independently and without supervision
Able to work in a multicultural environment
How to Apply
If you believe you have what it takes to handle this challenging position, kindly and urgently email
your one page Application Letter, together with your detailed CV (placed in one file, please) as
an attachment in Word or rtf format to

jobs@achievers.co.ke

clearly indicating the position applied
for in the subject line of your mail to enable automated email sorting. Only applications
specifying the position applied for will be considered.
Kindly also indicate details of your current and expected salary, names & addresses of 3 business
referees, current and previous employers, roles and responsibilities handled to date, together with
your day and cell contacts. Original Certificates and hard copies of the same will be required for
those interviewed, and will be presented during the first interview.
We regret that only Short Listed Candidates will be considered. Kindly send one application to
avoid disqualification.

Personal Assistant to the CEO job in Kenya

Our Client a leading company in In-house Printing and Corporate indentity is seeking to recruit an individual to fill the position of Personal Assistant to the CEO.The Job Description is as below:

DUTIES.

1.All related clerical Duties including Typing, Filing, Public Relations and Customer Service.

2. Management of petty cash disbursement and reconciliation, ensure that all disbursed funds are accounted for with all supporting documents and reconciled. Ensure that all vehicles are fueled, funds are availed for messengers and any other purchase required in time.

3. Provide assistance to Senior Management in whichever way that may fall within their jurisdiction such as typing letters, quotations etc.

4. Assist in overall day-to-day management of the Reception/Front Office area and ensuring that it is organized and clean to depict a positive picture and perception about Capital Colours as a corporate.

5. Assist in receiving and screening visitors & telephone calls discreetly, ensuring that all messages are passed on to the respective persons and that all communications modes are in good working order including but not limited to telephones, fax, e-mail etc.

6. Assist in receiving incoming mail and re-routing it accordingly as well as receiving and responding to general e-mails and ensuring that all e-mails that are received get attention from the recipients within the stipulated period and time frame.

7. Assist to maintain directories of all clients and suppliers, ensuring that communication between us and the clients as well as the suppliers is mutual and responsive to company needs and focus.

8. Assist in booking and confirming appointments, handling of all travel and organizational arrangements for external travel and ensuring that all documents are handled confidentially and safely.

9. Assist in handling routine correspondence, internal and external which include mails and quotations, doing quotations to clients and maintaining a register as well as a summary on a week to week basis of all the quotation sent out to clients and their responses.

10. Assist in maintaining a data base of all our clients, their contact details and their physical addresses to enable easy and quick access to information.

11. Assist to receive and respond to enquiries from the public about the company and sister companies or any other information that may be necessary or of advantage to the company's operations.

12. Assist in doing research and obtaining information from the Internet, sending of E-mails, faxes and Photocopying.

13. Assist in organizing travel arrangements (through travel agent) all travel logistics. These expenditures must be directly approved by the company directors.

14. Carry out any other duties that the Administrator and / or the Transport Manager may see fit It is a requirement that NO driver shall handle company vehicles under the influence of alcohol or drugs of any nature unless authorized

QUALIFICATIONS

Must be a graduate and be between the ages of 25 & 30.

She / He should have experience in a similar position.
Must be excellent in administrative duties including good typing speeds, attention to detail, and have a passion for their work.
FUNCTIONAL CAPABILITIES:
• Good organizational and customer relations skills
• Smart, fluent, outgoing and effective communication skills
• Courteous, clean and organized
• Good telephone mannerism
• People interaction and inter personal skills
• Possess very strong interpersonal skills, team spirit and self drive
• Highly motivated and enthusiastic
If you believe you meet the above relevant qualifications and you are capable of handling the challenges and privileges of the job please send you cv to:info@kanyajobsconnection.com on or before 7th December 2010

Receptionist job vacancy in Kenya

Sales and Marketing Manager, Sales Administrator and Receptionist Jobs in Kenya
Due to fast and sustained growth, Our Client, a leading player in the ICT industry specializing with network connectivity, structured cabling, service provision in IT, requires the following:

Receptionist

In-charge of front office

Has a back-ground in customer care

Should be willing to work on a low-cum basis

Immediately available to start working

Able to follow oral and written instructions

There is a handsome salary package for each of these positions.

To apply for any of the above positions, please contact us through the following e-mail address: recruitment@workforceassociates.net

Office Assistant job in Kenya

Capacity Building Institute
Office Assitant

Responsibilities
Dispatch and delivery of mails.
Maintenance of cleanliness in the office.
Receiving and Sorting of mails.
Attending to customers queries.
Maintaining proper filing system in the office.
Attending to all visitors with humility and directing them appropriately.
Customer care services

Requirements
KCSE mean grade of C plain or its equivalent
Certificate in Business Administration or Management.
Competent knowledge of office secretarial work.
Excellent communication and social skills
Basic knowledge of MS Word, Excel and Email application.
Valid drivers license will be an added advantage

Send resume and cover letter by email and salary expectation to
jobs@cbiafrica.com

Multilingual Receptionist Job in Kenya - African Technology Policy Studies Network (ATPS)

The African Technology Policy Studies Network (ATPS) is a leading regional multi-disciplinary network of researchers, practitioners and policy makers that promotes science, technology and innovation (STI) policy research, dialogue and practice, for African Development.

Its mission is to improve the quality of science, technology, and innovation research, policy and practice for sustainable development in Africa.

Working primarily through National Chapters in at least 25 African countries, ATPS supports science, technology and innovation capacity building for African development through knowledge generation; knowledge brokerage; knowledge dissemination & outreach; and knowledge valorisation.

Its research and training efforts focuses on building a culture of innovation to address topical and emerging development challenges in the continent including climate change, health care delivery, integrated management of environmental infrastructure including land, water, and biodiversity, etc for sustainable ecosystem services, community livelihoods, and poverty alleviation.

ATPS also support thematic and facilitative programs to broker the socialization of science and technologies in Africa through democratic governance of knowledge and technology sharing and the up scaling and down scaling of indigenous and emerging technologies (biotechnology, ICTs, nanotechnologies, etc) to facilitate equitable partnerships within the continent and beyond.

For more details about ATPS, please visit our website at www.atpsnet.org.

ATPS is seeking to recruit a dynamic individual to fill the position of Multilingual Receptionist to be based at its Secretariat in Nairobi, Kenya.

Reporting to the Finance and Administration Manager, he/she will be responsible for operating and managing the Secretariat’s telephone switchboard.

Major responsibilities will include the following;
Operate and manage the Secretariat’s telephone switchboard, telex/fax machine;
Manage incoming and outgoing communication and correspondence, in all cases ensuring security from loss or damage and, where required, maintaining confidentiality;
Front desk support and assist visitors on arrival and direct them to relevant offices;
Operate the automated main door closure and opening for visitors and other staff;
Maintaining internal directory, correspondence and documentation;
Coordinating package shipping and incoming mail deliveries;
Maintaining telephone calls register on daily basis;
Operate office equipments such as photocopier, fax ,etc ;
Undertake such other related duties as are assigned by the Finance & Administration Manager.
Required skills and qualifications
A degree in secretarial studies or business administration with two years related experience;
Professional qualifications in phone etiquette and telephone operations;
Excellent interpersonal and communication skills;
Multilingual skills required. Excellent knowledge of French and English language are basic requirements;
Attention to detail, quality and deadlines;
Excellent computer skills in MS Office Suite including good typing and word processing skills;
The vacancy is expected to be filled by 15 January 2011 but will be left open until a suitable candidate is found. A competitive salary and benefits package will be offered to the successful applicant.

The initial contract period will be for one year, renewable based on performance.

Qualified candidates should send a detailed letter of interest and curriculum vitae to hr@atpsnet.org, no later than 15 Dec 2010.

The Executive Director
African Technology Policy Studies Network (ATPS)
3rd Floor, The Chancery Building, Valley Road
P.O. Box 10081 00100 GPO, Nairobi, Kenya

Multilingual Receptionist Job in Kenya - African Technology Policy Studies Network (ATPS)

The African Technology Policy Studies Network (ATPS) is a leading regional multi-disciplinary network of researchers, practitioners and policy makers that promotes science, technology and innovation (STI) policy research, dialogue and practice, for African Development.

Its mission is to improve the quality of science, technology, and innovation research, policy and practice for sustainable development in Africa.

Working primarily through National Chapters in at least 25 African countries, ATPS supports science, technology and innovation capacity building for African development through knowledge generation; knowledge brokerage; knowledge dissemination & outreach; and knowledge valorisation.

Its research and training efforts focuses on building a culture of innovation to address topical and emerging development challenges in the continent including climate change, health care delivery, integrated management of environmental infrastructure including land, water, and biodiversity, etc for sustainable ecosystem services, community livelihoods, and poverty alleviation.

ATPS also support thematic and facilitative programs to broker the socialization of science and technologies in Africa through democratic governance of knowledge and technology sharing and the up scaling and down scaling of indigenous and emerging technologies (biotechnology, ICTs, nanotechnologies, etc) to facilitate equitable partnerships within the continent and beyond.

For more details about ATPS, please visit our website at www.atpsnet.org.

ATPS is seeking to recruit a dynamic individual to fill the position of Multilingual Receptionist to be based at its Secretariat in Nairobi, Kenya.

Reporting to the Finance and Administration Manager, he/she will be responsible for operating and managing the Secretariat’s telephone switchboard.

Major responsibilities will include the following;

    * Operate and manage the Secretariat’s telephone switchboard, telex/fax machine;
    * Manage incoming and outgoing communication and correspondence, in all cases ensuring security from loss or damage and, where required, maintaining confidentiality;
    * Front desk support and assist visitors on arrival and direct them to relevant offices;
    * Operate the automated main door closure and opening for visitors and other staff;
    * Maintaining internal directory, correspondence and documentation;
    * Coordinating package shipping and incoming mail deliveries;
    * Maintaining telephone calls register on daily basis;
    * Operate office equipments such as photocopier, fax ,etc ;
    * Undertake such other related duties as are assigned by the Finance & Administration Manager.

Required skills and qualifications

    * A degree in secretarial studies or business administration with two years related experience;
    * Professional qualifications in phone etiquette and telephone operations;
    * Excellent interpersonal and communication skills;
    * Multilingual skills required. Excellent knowledge of French and English language are basic requirements;
    * Attention to detail, quality and deadlines;
    * Excellent computer skills in MS Office Suite including good typing and word processing skills;

The vacancy is expected to be filled by 15 January 2011 but will be left open until a suitable candidate is found. A competitive salary and benefits package will be offered to the successful applicant.

The initial contract period will be for one year, renewable based on performance.

Qualified candidates should send a detailed letter of interest and curriculum vitae to hr@atpsnet.org, no later than 15 Dec 2010.

The Executive Director
African Technology Policy Studies Network (ATPS)
3rd Floor, The Chancery Building, Valley Road
P.O. Box 10081 00100 GPO, Nairobi, Kenya

Mechanic and Office Assistants Jobs in Kenya

A passenger car service and repair workshop requires:

Driver/Mechanic

Driver cum mechanic with a good ‘O’ level, mechanical or electrical diploma, aged between 27 and 35 years and with at least 3 years experience.
Mechanic

Mechanic with a good ‘O’ level, mechanical or electrical diploma, aged between 24 and 30 years.
Office Assistants

Office assistant with a good ‘O’ level education, computer literacy, a business related diploma, experience in customer relations and at least 2 years experience.
Apply to:

H R Manager,
P.O Box 47850 – 00100,
Nairobi.

Receptionist job vacancy in Kenya

The Kenya Vision 2030 Delivery Secretariat (VDS) is charged with spearheading the implementation of the country’s new development blueprint and strategy towards transforming Kenya into a newly industrializing middle-income country providing high quality life to all its citizens by the year 2030.
VDS is now seeking smart, energetic, personable, warm, enthusiastic “can do” attitude and experienced staff to work with our fast-paced management team to fill the following position.


Receptionist
1 Position

Reporting to the Human Resources & Administration Officer will be responsible for providing front-line customer service and operating the telephone switch board.

Core Duties and Responsibilities
Operate PABX telephone switchboard; maintain accurate records of calls placed.
Welcome visitors, recording their details and direct them to correct destination.
Receive, sort and register letters and other documents and dispatch them to appropriate offices.
Perform administrative support duties like filing, maintaining and retrieving records.
Perform routine maintenance duties like taking care of plants, keeping reception clean and tidy.
Job Requirements
The Job holder is required to possess a Diploma in Business, Secretarial or equivalent qualifications.
Must have at least 3 years work experience and be computer literate.
We offer a competitive remuneration package and are an Equal Opportunity Employer.

Note: Terms of employment is three years renewable contract. All interested candidates who meet the above requirements should submit their applications including;

1) a cover letter,
2) a detailed CV and
3) a list of contactable referees not later than 16th November, 2010 and address to or email;

Director General
Kenya Vision 2030 Delivery Secretariat
KUSCCO Centre, Upperhill 2nd Floor
P.O Box 52301 – 00200
Nairobi
info@vision2030.go.ke

Administrative Assistant

General Purpose
Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Main Job Tasks and Responsibilities

prepare and manage correspondence,
reports and documents
organize and coordinate meetings,
take, type and distribute minutes of meetings
implement and maintain office systems
maintain schedules and calendars
arrange and confirm appointments
handle incoming mail and other material
set up and maintain filing systems
set up work procedures
collate information
maintain databases
communicate verbally and in writing to answer inquiries and provide information
liaison with internal and external contacts
coordinate the flow of information both internally and externally
operate office equipment
manage office space

Education and Experience
relevant training or qualification
knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
knowledge of administrative and clerical procedures 
knowledge of business principles
proficient in spelling, punctuation, grammar and other English language skills
proven experience of producing correspondence and documents
proven experience in information and communication management 

Key Competencies
verbal and written communication skills
attention to detail
confidentiality
planning and organizing
time management
interpersonal skills
customer-service orientation
initiative
reliability

Interested candidates should send their CV and a cover letter to:
stonehouse.tech@consultant.com

Closing Date: 31 October 2010

Beth International Receptionist

Requirements:

* Diploma in Customer Service
* 1 year working experience
* Good communication, organizational and presentation skills
* Good computer skills i.e. Excel

Responsibilities:

* Ensure that all visitors are attended to by directing them to the relevant persons after making enquiries.
* Receiving incoming calls and directing them to the right people.
* Making all outgoing calls
* Keeping an updated record of the telephone calls that are made on a daily basis.
* Giving mail to the Secretary once you receive it at the reception or to any other relevant person.
* Perform other routine clerical tasks as assigned and for other departments as needed.
* Perform reception duties in and efficient, professional and courteous manner.

Beth International Ltd,
Kijabe Street,
Longonot Place Building,
5th Floor

Deadline 30th October 2010

The CVs should be sent info@bethinternational.com

Front Office Assistant

Africa Nazarene University is a Christian Chartered University that integrates faith with learning to produce well rounded individuals who are able to meet challenges of their time.
Applications are invited from qualified professionals to fill the following position:

Front Office Assistant
Requirements:
# Two years training in front office management, professional training in operating a telephone switchboard or equivalent with three years relevant work experience, efficient use of office equipment, excellent communication and interpersonal skills and proficient in computer applications.

Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies of certificates, curriculum vitae, transcripts, names and addresses of three referees (one of whom should be present or previous employer).

Address to:
The Vice Chancellor,
Africa Nazarene University,
P.O. Box 53067-00200,
Nairobi.

Applications could also be dropped at Ngong Road Campus Office at the Central Church of the Nazarene, so as to reach the office not later than 22nd October

Nursing Manager, Receptionist

An outpatient health facility based within the Central Business District in Nairobi is seeking to fill the following positions as a result of its expansion.

Nursing Manager
The candidate should be a registered Nurse - and a holder of a diploma in nursing (KRCHN), or bachelor of Nursing-BSN with at least two (2) years post qualification experience in a busy private hospital.

Receptionist

The candidate should be a holder of a diploma in secretarial/ receptionist from a reputable college with good computer typing skills and excellent customer care and PR skills. Minimum two (2) years experience as a receptionist/secretary.

The above positions would suit individuals with high integrity who are within the Age: 24-35 years and proficient in I.T. Female candidates are encouraged to apply.

Applications with CV indicating day telephone contact should be submitted to the address below before 22nd October, 2010

Email: precise.interactive@gmail.com

Front Office Assistant

To provide professional day to day front office, administrative and clerical support to visitors, staff and students

Job Requirement:
Two (2) years training in front office management, professional training in operating a telephone switchboard or equivalent with three (3) years relevant work experience, efficient use of office equipment, excellent communication and interpersonal skills and proficient in computer applications.

Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies
of certificates, curriculum vitae, transcripts, names and addresses of three referees (one of whom should be present or previous employer), should be addressed to:-

The Vice Chancellor
Africa Nazarene University
P.O. Box 53067-00200
Nairobi

Front Office Assistant

Responsibilities: To provide professional day to day front office, administrative and clerical support to visitors, staff and students.

Job Requirement: Two (2) years training in front office management, professional training in operating a telephone switchboard or equivalent with three (3) years relevant work experience, efficient use of office equipment, excellent communication and interpersonal skills and proficient in computer applications

Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies
of certificates, curriculum vitae, transcripts, names and addresses of three referees (one of whom should be present or previous employer), should be addressed to:-

The Vice Chancellor
Africa Nazarene University
P.O. Box 53067-00200
Nairobi.

Applications could also be dropped at our Ngong Road Campus Office at the Central Church of the Nazarene, So as to reach the office not later than 22nd October, 2010

Office Assistant

Our client in the printing industry is seeking to recruit an office assistant who is conversant with the operations of the photocopy machine and spiral binding machine. The ideal candidate should be form four, D+ and above, with pass in English aged between 24-30yrs.

020-311578 / 0770146480
career.famaha@gmail.com

Secretary/ Typist

* Must be Computer literate with at least 4 packages
* Typing speed of at least 40 words per minute
* Aged 27 years and above
* Able to work extra hours
* Excellent communication skills
* At least 2 years working experience
* Those with experience working in an educational institution will have an added advantage.
* KCSE D+ and above.

Interested candidates should send their application, CVs and copies of certificates and other relevant testimonials,
telephone contacts and names of three referees to the undersigned so as to reach not later than 22nd October 2010.

The Secretary – Board of Governors
Bondo Teachers Training College
P.O. Box 424 – 40601
Bondo

Receptionist – National Council for Law Reporting Jobs in Kenya

The National Council for Law Reporting is a corporate body established by the National Council for Law Reporting Act, 1994. The statutory mandate of the Council is the publication of the official Kenya Law Reports which are compilations of the decisions of the superior courts of Kenya, and the revision and updating the Laws of Kenya.

The Council is a leading publisher of public legal information.

The Council is looking for highly organized and self-motivated professionals to serve in the following position:

Ref: NCLR/ HR /2010/ 0129
Job Title: Receptionist

Reporting to the Head of Human Resources, the Receptionist will provide secretarial and administrative support services. The position entails managing the Council’s front office including the telephone and switchboard, handling official correspondence and phone inquiries; coordinating calendars, schedules, appointments, organising an co ‐ ordinating routine office maintenance and upkeep activities such as cleaning and managing the CEO’s diary.

Key responsibilities:

The Receptionist will be responsible to the Human Resources Officer for‐

* Overseeing all aspects of office management and activity coordination.
* Answering telephone, screen and direct calls, taking and relaying messages and providing information to callers
* Ensuring that in‐bound and out‐bound correspondence and related documents are effectively circulated and properly managed
* Accepting and dispatching packages by courier or regular mail.
* Preparing draft responses to correspondence containing routine inquiries
* Performing general clerical duties including basic bookkeeping, photocopying, faxing, mailing and filing.
* Filing and retrieving organizational documents, project records and reports
* Arranging for the repair and maintenance of office equipment.
* Supervising cleaning of office premises
* Maintaining the Editor’s/ CEO’s diary
* Maintaining confidentiality in all aspects of client, staff and agency information.
* Setting up and coordinating staff meetings, attending meetings and recording minutes
* Typing and processing various documents, as and when required.
* Maintaining and update correspondents in a contacts database
* Creating and maintaining good relationships with the Council’s clients.
* Undertaking other such duties as may be required from time to time.

The ideal candidate must possess

* Diploma in business studies or its equivalent
* ‘O’ level qualification with an average mean grade of C+ and grade B in both English and Kiswahili
* Training in Customer Service or Front Office
* A minimum of 2 years hands‐on working experience in a similar position.
* Ability to comprehend and communicate effectively in written and spoken English and Kiswahili.
* Ability to effectively follow oral and written instructions.
* Excellent knowledge and hands‐on working experience in operating Microsoft Office suite‐ Ms Word, Ms Excel, PowerPoint & Ms Outlook.
* Ability to operate standard/modern office equipment, including but not limited to computers, telephone systems, copiers and facsimile machines.
* Excellent telephone etiquette

Required personal attributes

* Good interpersonal and communication skills, both verbal and written
* Mature and discreet disposition
* Personable and presentable with impeccable grooming and etiquette
* Team player with a proactive attitude and ability to take initiative and work independently.

Interested candidates should email a cover letter showing their current or last engagement and earnings and their curriculum vitae to the following address: recruit@kenyalaw.org on or before October 12, 2010.

Candidates who canvass for these positions will be disqualified.

Only short – listed candidates will be contacted.