EAST AFRICAN COMMUNITY
Applications are invited from suitably qualified citizens of East Africa (Tanzania, Uganda, Kenya, Rwanda and Burundi) for the following positions in the East African Community Headquarters in Arusha, Tanzania: The details of which can be accessed from the EAC website: www.eac.int;
1. (REF: EAC/HR/08-09/02) DIRECTOR (PLANNING)
Grade : P5
Organ : Secretariat
Directorate : Planning
Main Purpose of the Job:
To coordinate projects and programmes and enhance cooperation related to planning and economic development embracing Planning, Monitoring and Evaluation, Statistics, Fiscal and Monetary Affairs, Investment and Private Sector Promotion.
Duties and Responsibilities:
- Coordinate initiation, formulation and harmonisation of policies and programmes related to planning, statistics, investment and Private sector promotion, and macro economic policies (both fiscal and monetary) and economic infrastructure development;
- Provide management support, monitor performance and ensure that the institutional performance evaluation management and feedback process is applied to all Technical Officers assigned responsibilities in sectors in 1.1. above;
- Provide advice related to the above sectors to management and other staff;
- Coordinate the development and implementation of consolidated plans and strategies that lead to increased cooperation in sectors in 1.1 above;
- Identify policy gaps and facilitate research in priority areas/sectors;
- Promote joint development strategies in policies and programmes related to the sectors in 1.1 above;
- Coordinate harmonisation of laws and regulations related to the said sectors;
- Promote information and data sharing among Partner States on policies and data for policy coordination and harmonisation;
- Coordinate Implementation of Council decisions relating to the above sectors; and
- Prepare progress and annual reports; and
- Provide technical guidance to Professional Staff under the Directorate;
Qualifications and Experience:
Masters Degree in Economics, Development Economics, Economic Policy and Planning, Policy Analysis or a related field
5 years of relevant experience with at least 8 years at managerial level. Should be able to act independently in a diverse environment. Experience in working with similar organisations or institutions will be an added advantage.
Skills and Competencies:
Strong interpersonal and communication skills, analytical skills, Computer skills, Leadership and people management, management of diversity, team - building skills, planning skills, supervisory skills, research skills, networking skills, project management and implementation skills and monitoring and evaluation skills, proficiency in the use of computers.
2. (REF: EAC/HR/08-09/03) DIRECTOR (SOCIAL SECTORS)
Grade : P5
Organ : Secretariat
Directorate : Social Sectors
Main Purpose of the Job:
To coordinate projects and programmes and enhance cooperation related to Social Sectors embracing Education, Science and Technology, Gender, Culture and Community Development, Health, Labour, Employment and immigration.
Duties and Responsibilities:
2.1. Coordinate initiate, formulate and harmonise policies and programmes related to social sectors development as enumerated above;
2.2. Provide management support, monitor performance and ensure that the institutional performance evaluation management and feedback process is applied to all Technical Officers assigned responsibilities in sectors in 1.1. above;
- Provide advice related to the above sectors to management and other staff;
- Coordinate the development and implementation of consolidated plans and strategies that lead to increased cooperation in sectors in 1.1 above;
- Identify policy gaps and facilitate research in priority areas/sectors;
- Promote joint development strategies in policies and programmes related to the sectors in 1.1 above;
- Coordinate harmonisation of laws and regulations related to the said sectors;
- Promote information and data sharing among Partner States on policies and data for policy coordination and harmonisation;
- Coordinate Implementation of Council decisions relating to the above sectors;
- Prepare progress and annual reports; and
- Provide technical guidance to Professional Staff under the Directorate.
Qualifications and Experience:
Masters Degree in Economics, Development Studies, Economic Policy and Planning, Policy Analysis, Social Sciences or a related field.
15 years of relevant experience with at least 8 years at managerial level. Sh ould be able to work independently in a diverse environment. Experience in working similar organisations or institutions will be an added advantage.
Skills and Competencies:
Strong interpersonal and communication skills, analytical skills, Computer skills, Leadership and people management, management of diversity, team - building skills, planning skills, supervisory skills, research skills, networking skills, project management and implementation skills and monitoring and evaluation skills, proficiency in the use of computers.
Grade : P3
Organ : Secretariat
Department : Public Relations and Corporate Communications
Reports to : Secretary General
Main Purpose of the Job:
To Promote EAC’s corporate image, build, maintain positive relationships with the public and advice on the strategy and policy options for EAC’s corporate communication programs.
Duties and Responsibilities:
- Provide team leadership of the Department of Corporate Communications and Public Affairs;
- Develop Strategies, policies, systems and processes for the promotion, marketing and publicity of the EAC;
3.3. Conduct Media relations and maintain close contact and cordial relations with local, regional and international media with a view to eliciting wide positive publicity and visibility of the EAC;
3.4. Develop films, slides or other visual presentations for EAC’s outreach and promotional programmes;
- Research, Write, prepare and standardise EAC’s speeches for EAC officials, promotional materials for distribution;
- Respond to official inquiries in consultation with the Secretary general;
- Prepare annual reports and write proposals for various promotional projects and programmes of the EAC;
- Promote initiatives that enhance a good corporate culture and image of the EAC and keep its constituents aware of its accomplishments;
- Maintain internal and external contacts with EAC’s stakeholders including other EAC departments, organs and institutions; Partner States’ institutions, civic and local authorities, community based organizations, civil society, non-governmental organizations, business community, professional societies/associations, EAC’s development partners and international community to promote broad awareness and participation in the EAC integration and development process;
- Perform any other Duties as may be required by Management;
Qualifications and Experience:
Masters Degree in Public Relations, Journalism, Mass Communication or equivalent.
Minimum ten (10) years relevant experience in a busy environment, 5 years of which s/he must have been at a strategic position in Senior Management.
Skills and Competencies:
Strong interpersonal and communication skills, analytical skills, Communication skills, Writing Skills, Editorial skills, Public Relations skills, proficiency in the use of Computers, Team Leadership and people management, management of diversity, planning skills, supervisory skills, research skills, networking skills. The ideal candidate must have knowledge and ability to communicate and write in English and Kiswahili.
Grade : P3
Organ : Secretariat
Department : Culture and Sports
Reports to : Director Social Sectors
Main Purpose of the Job:
To promote regional Culture and Sports activities by establishing linkages with National Culture and Sports Organisations in Partner States.
Duties and Responsibilities:
- Harmonise policies of culture and sports amongst the Partner States;
- Develop mass media programmes on matters that will promote the development of culture and sports within the Community;
- Facilitate and Coordinate international collaboration and co-operation in culture and sports within the Region;
- Facilitate the promotion and integration of culture and sports in all sustainable regional development initiatives;
- Promote Kiswahili as a Lingua Franca;
- Revitalise and promote indigenous cultures and sports.
- Establish an East African culture and Sports Trust Fund;
- Establish a mechanism for network and linkages with regional and international organisations for the promotion of culture and sports;
- Conduct research and collect data in culture and sports in the Community;
- Organise workshops, seminars, events, exhibitions, conferences, festivals, and awards schemes for the celebration promotion and advancement of culture and sports;
- Put in place mechanisms for regulating and enhancing individual and community development through culture and sports programmes and fight illicit import/export of cultural and sports materials and products within the region and to combat piracy and other crimes related to intellectual and property rights;
- Facilitate the exchange and sharing of human resources equipment and technical expertise among institutions of the Council and Member States;
- To perform any other functions for the furtherance of the objectives of the Council as may from time to time be directed by the Secretariat of the East African Community on behalf of the Partner States;
- Establish centres of excellence in culture and sports;
- Perform any other duties for the furtherance of the objectives of the Council as may from time to time be directed by the Secretariat of the East African Community may be required by management.
Qualifications and Experience:
Masters Degree in Social sciences, Development Economics or equivalent.
Minimum ten (10) years relevant experience in promotion of culture and Sports, 5 years of which s/he must have been at a strategic position promoting culture and sports at the Partner States level.
Skills and Competencies:
Strong interpersonal and communication skills, analytical skills, negotiation skills, Public Relations skills, planning skills, research skills, networking skills proficiency in the use of Computers, Team Leadership and people management, management of diversity. The ideal candidate must have knowledge and ability to communicate and write in English and Kiswahili.
5. (REF: EAC/HR/08-09/06) HUMAN RESOURCES OFFICER (1 POST)
Grade : P1
Organ : Secretariat
Directorate : Human Resources and Administration
Main Purpose of the Job:
To implement EAC’s HR policies that select, develop and retain the right staff needed to meet EAC’s Objectives.
Duties and Responsibilities:
- Work closely with departments, increasingly in assisting line managers understand and implement the EAC HR policies and procedures;
- Promote equality and diversity as part of the culture of the organisation;
- Facilitate the establishment of an Eac welfare association and coordinate implementation of welfare programmes;
- Update and develop job descriptions, prepare advertisements, check application forms, coordinate the short listing process and prepare documentation for interview processes;
- Analyse training needs in conjunction with the respective staff and the departmental managers.
- Verify monthly payroll and maintain records relating to staff leave and other benefits including processing of leave, home leave passage, education allowances, gratuity, advances etc;
- Initiate and enter staff records into the HRMIS (INSPIRO)
- Update and maintain the EAC skills inventory and Staff establishment database;
- Analyze and produce monthly staffing status reports for the EAC
- Implement staff induction programmes
- Perform any other duties as may be required by management
Qualifications and Experience:
Bachelors Degree in Human Resource Management, Industrial Relations, Business Administration, Social Sciences or equivalent.
Minimum five (5) years relevant experience in a busy HR Office, 2 years of which s/he must have been at a responsible position in middle level Management in a large organization.
Skills and Competencies:
Strong interpersonal and communication skills, good analytical skills, Communication skills, Writing Skills, Editorial skills, Public Relations skills, proficiency in the use of Computers, people management skills, management of diversity, planning skills, supervisory skills, research skills, networking skills. Knowledge in the use of a computerized Human Resource Management Information Systems (HRMIS) will be an added advantage.
6 (REF: EAC/HR/08-09/07) PROTOCOL/CONFERENCE OFFICER (1 POST)
Grade : P1
Organ : Secretariat
Directorate : Human Resources and Administration
Department : Administration
Reports to : Principal Administrative Officer
Main Purpose of the Job:
To provide logistical and administrative Support in the Management of Protocol and Conference Functions of the EAC.
Duties and Responsibilities:
6.1. Facilitate EAC Dignitaries and Visitors with the necessary facilities and appropriate Protocols; and liaise with relevant authorities in the Partner States on Protocol Arrangements at all EAC Meetings and other Activities;
6.2. Facilitate the processes of Accreditation, Visas, Resident/Work Permits, etc, with the relevant Ministry;
6.5. Facilitate preparation of Information Guidelines for delegates to EAC Meetings and other Activities;
6.6. Facilitate preparation of Conference Badges and liaise with Security Section to facilitate the process of Accreditation, in accordance with Policy Guidelines;
6.7. Make available and ensure that essential name plates for EAC Organs, Member States and others delegates are sufficiently available and ensure that accreditation and seating plans for the delegates are in order;
6.8. Avail and ensure that Mast Flags and Desk Flags of Member States are correctly used at appropriate places;
6.9 Organize official luncheons, cocktails and other ceremonial Activities; and facilitate printing and distribution of the invitation cards as deemed necessary;
6.10. Liaise with Protocol Officers in the Partner States on issues of common nature regarding Protocol Matters – i.e. Renewal of IDs, Passports, etc;
6.11 Perform any other additional duties as may be assigned by Management
Qualifications and Experience:
- Bachelors degree in Bachelor of Arts, Business Administration, institutional management, Diplomacy, International Relations or equivalent
- Minimum five years of relevant practical experience in the field of Administration, conferencing, facility management of clubs, hotels or equivalent management experience in other business fields. Experience working at an international level will be an added advantage
Skills and Competencies:
Excellent interpersonal, customer service, report writing, negotiation and analytical skills, ability to work as a team member, proficiency in the use of computers, particularly MS. Word, Excel and PowerPoint, and communication skills. The ideal candidate must prove Demonstrable ability to work under intense pressure, provide excellent and manage diversity.
7. (REF: EAC/HR/08-09/08) PROCUREMENT OFFICER (1 POST)
Grade : P1
Organ : Secretariat
Directorate : Human Resources and Administration
Department : Administration
Reports to : Senior Procurement Officer
Main Purpose of the Job:
To implement the procurement policies and processes by providing Procurement Services to EAC.
Duties and Responsibilities:
- Initiate Preparation of Annual procurement Plan
- Receive and Review requisitions for clarity, adequate specifications, to ensure that bidders will be able to respond to the quotation appropriately
- Receive and process Purchase requisitions from User Departments
- Group the requests and into homogeneous categories and identify sources of supply
- Originate tender documents for approval
- Assist user departments in getting specifications and Terms of Reference right.
- Consolidate and prepare recommendations for award
- Initiate draft notification of awards and regret letters
- Prepare procurement transactions and provide a liaison link between suppliers and user departments
- Follow-up and expedite deliveries.
- Update and maintain a database of suppliers
- Update and maintain records of all Procurement Transactions
- Initiate preparation of Annual Procurement Report.
- Forward certified invoices to Accounts for payment
Qualifications and Experience:
- Bachelors degree in Business Administration, Procurement and Supplies or equivalent
- Diploma in Procurement, Purchasing and Supplies or equivalent.
- Minimum five years of relevant practical experience in the field of Procurement for Goods and Services,
Skills and Competencies:
- The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills. Excellent written and Verbal communications in English and Kiswahili. Proficiency in the application of IT systems such as SUN systems, SAP or Oracle Financials will be an added advantage
8. (REF: EAC/HR/08-09/09) SENIOR PERSONAL SECRETARY (1 POST)
Grade : G5
Organ : Secretariat
Reports to : Executive Office
Main Purpose of the Job:
To manage the office and on the basis thereof provide efficient Administrative and Secretarial services
Duties and Responsibilities:
- Overall mmanagement of the Executive office and provide secretarial services;
- Provide Administrative support to the Office, including all the Directorates under the Office;
- Coordinate office functions with other Executive offices/Directorates;
- Receive and refer customers/visitors and direct them appropriately;
- Maintain and update office diary and draft responses to correspondences as agreed with the Executive;
- Maintain good customer relations with employees, customer and the general public;
- Arrange appointments and meetings as appropriate, including arranging agendas and programmes for meetings under the Executive’s docket;
- Create and maintain appropriate record and filing sub-system for the Office;
- Liaise with the Registry to handle incoming and outgoing correspondence;
- Take dictation, transcribe and draft correspondence, memoranda; etc.
- Perform any other duties as may be required by management.
Qualifications and Experience:
Diploma in Secretarial Studies or equivalent. Skills in typing of at least 80wpm, shorthand 120 wpm, over 10 years experience with at least 5 years experience managing an Executive Office. A degree in Secretarial Services will be an added advantage.
Skills and Competencies:
Good communication, interpersonal and analytical skills, ability to work with a team, proficiency in the use of computers, secretarial work, and ability to use MS. Word, Excel, PowerPoint; and at least one computer database programmes computer programmes. Ability to take dictation with a good command of Business English, office practice and customer care.
9. (REF: EAC/HR/08-09/10) SECURITY ASSISTANTS (4 POSTS)
Grade : G4
Organ : Secretariat
Reports to : Security Officer
Main purpose of the Job:
To provide security and safety advice to EAC Staff and maintain security of other assets.
Duties and responsibilities:
- Man and control of access and exit points to the premises of EAC Headquarters in accordance with the approved policies.
- Provide of emergency response services within and outside the premises to EAC Staff at all times.
- Protect the organization assets and ensure preventive measures are taken avoid security breaches.
- Investigate criminal cases and report to the relevant authorities.
- Investigate security related misconduct by staff contrary to the EAC Rules and Regulations, and report for management action.
- Facilitate security clearance procedures relevant to accreditation of delegates attending meetings.
- Provide escort and security protection to Executives, VIPs and dignitaries.
- Put in place preventive measures and deal expeditiously with security breaches that may occur by liaising with host country police and security systems.
- Perform any other duties as may be assigned by Management
Qualifications and Experience:
- Ordinary level certificate of education, third division or equivalent
- Minimum certificate training with the Police, military, Prisons, Immigration Officer at the rank of a sergeant or equivalent. Certification in security electronics e.g. CCTV, Access Control, Sound, Burglary and fire equipment will be an added advantage. Diploma Certificate from any field of specialization
- Minimum of 8 years experience in security management, two of which should be in a public or private commercial enterprise, International or Regional Organization.
Skills and Competencies:
The ideal candidate should have communication, public relations, supervisory, team building, observation, investigative and report writing skills.
10. (REF: EAC/HR/08-09/11) PERSONAL SECRETARY (4 POSTS)
Grade : G4
Organ : EACJ (2), Secretariat (2)
Reports to : Immediate supervisors/Directors
Main Purpose of the Job:
To manage the office and on the basis thereof provide efficient Administrative and Secretarial services
Duties and Responsibilities:
- Manage the office and provide secretarial services;
- Provide Secretarial and administrative assistance;
- Coordinate office functions with other offices/sections;
- Receive and refer customers/visitors and direct them appropriately;
- Maintain office diary and draft responses to correspondences as agreed with the supervisor;
- Maintain good customer relations with employees, customer and the general public;
- Arrange appointments and meetings as appropriate, including arranging agendas and programmes for meetings;
- Create and maintain appropriate record and filing sub-system;
- Liaise with the Registry to handle incoming and outgoing correspondence;
- Take dictation, transcribe and draft correspondence, memoranda, etc;
- Perform any other duties as may be required by management.
Qualifications and Experience:
Diploma in Secretarial Studies or equivalent. Skills in typing of at least 50wpm, shorthand 100 wpm and 7 years experience, with at least 3 years at senior level. A diploma in Management will be an added advantage.
Skills and Competencies:
Good communication, interpersonal and analytical skills, ability to work with a team, proficiency in the use of computers, secretarial work, and ability to use MS. Word, Excel, PowerPoint; and at least one computer database programmes computer programmes. Ability to take dictation with a good command of legal language/Business English, office practice and customer care.
11. (REF: EAC/HR/08-09/12) SECRETARY (3 POSTS)
Grade : G3
Organ : Secretariat
Reports to : Departmental/Section Head
Main Purpose of the Job:
To manage the office and on the basis thereof provide efficient Administrative and Secretarial services.
Duties and Responsibilities:
- Manage the departmental office and provide secretarial services;
- Provide Secretarial and administrative assistance to the Directorate Staff;
- Coordinate directorate functions with other offices/sections;
- Receive and refer customers/visitors and direct them appropriately;
- Maintain office diary and draft responses to correspondences as agreed with the supervisor;
- Maintain good customer relations with Directorate/Office employees, customer and the general public;
- Arrange appointments and meetings as appropriate, including arranging agendas and programmes for meetings;
- Create and maintain appropriate record and filing sub-system;
- Liaise with the Registry to handle incoming and outgoing correspondence;
- Take dictation, transcribe and draft correspondence, memoranda, etc;
- Perform any other duties as may be required by management.
Qualifications and Experience:
Diploma in Secretarial Studies or equivalent. Skills in typing of at least 40wpm, shorthand 80 wpm and 5 years experience, with at least 1 year at senior level.
Skills and Competencies:
Good communication, interpersonal and analytical skills, ability to work with a team, proficiency in the use of computers, secretarial work, and ability to use MS. Word, Excel, PowerPoint; and at least one computer database programmes computer programmes. Ability to take dictation with a good command of Business English, office practice and customer care.
12. (REF: EAC/HR/08-09/13) COURT RECORDER/TRANSCRIBER (1 POST)
Grade : P1
Organ : EACJ
Reports to : Court Administrator
Main Purpose of Job:
To record and transcribe Court proceedings and maintain Court recording system
Duties and Responsibilities:
12.1. Maintain the Court recording system
12.2. Assemble equipment required for collecting information
12.3. Record verbatim proceedings during court proceedings
12.4. Transcribe court proceedings
12.5. Obtain all sources of references to ensure accurate reporting; and
12.6. Type-set Court proceedings.
12.6. Perform any other duties as may be required by management.
Qualifications and Experience:
Diploma in Law or related area with not less than five (5) years experience in Court reporting/recording.
Skills and Competencies:
Communication skills, public relations skills, observation skills, research skills, investigative skills, listening skills, sound knowledge of computer applications, good knowledge of Court/Judicial procedures, practice and operations. Should have a good command of the English Language.
13. (REF: EAC/HR/08-09/14) COURT CLERK (2 Posts)
Grade : G4
Organ : EACJ
Reports to : Court Administrator
Main Purpose of the Job:
To provide Court Registry services and facilitate the East African Court of Justice in support of its functions and activities
Duties and Responsibilities:
- Receive and record cases in the Court Registry
- Maintain case registers
- Prepare summon notices, issue summons and keep a register of summons
- Ensure that witnesses have been summoned
- Arrange and record case hearing dates
- Facilitate Judges during hearings and interpret proceedings
- Receive documents and file them
- Prepare Cause Lists
- Receive, register and keep in safe custody all exhibits
- Prepare court room for sessions
Qualifications ad Experience:
Diploma in Law or related field plus five (5) years relevant experience.
Skills and Competences:
Research skills, computer skills, language skills, communication skills, public relations skills. Experience in working with Court Registries and knowledge of Kiswahili will be added advantage.
14. (REF: EAC/HR/08-09/15) HARDWARE TECHNICIAN (1 Post)
Grade : G4
Organ : EACJ
Reports to : Court Administrator
Main Purpose of the Job:
To plan and implement an effective and efficient Hardware Systems support programmes and carries out support and maintenance of Hardware systems.
Duties and Responsibilities:
- Installation, programming and maintenance of communication equipment such as equipment for the Court recording system, PABX’s, voice mail systems, facsimile machines, etc.;
- Advise on the improvements and maintenance facilities needed to maintain the system
- Repair and maintain IT equipment and associated peripherals;
- Develop maintenance procedures in order to improve performance and reliability;
- Implement safety and security procedures;
- Install / setup projection display equipment (LCD projectors) in meeting / conference rooms;
- Install, repair and maintain electrical installations are related to ICT systems, including lightning, extension wires, switches and sockets;
- Facilitate installation and repair of uninterruptible Power Supply systems (UPSs); install power cables for clean power for ICT systems;
- Install and maintain audio conference / recording systems in all EAC conference / meeting rooms;
- Assist vendors during implementation of regular maintenance of ICT equipment;
- Installation and maintenance of electric power generators at the various EAC premises; and
- Installation of new and replacement of old peripheral devices used in data and voice communication systems.
- Perform any other duties as may be assigned by management
Qualifications and Experience:
- Certificate of Secondary Education with Credits in English and Mathematics.
- Diploma in Computer Science/Telecommunication Engineering/ Software Engineering or equivalent
- Minimum 5 years relevant work experience.
Skills and Competencies:
- Good interpersonal Skills and Ability to work under minimum supervision
- Must be Innovative, a team player, have high level of integrity, and demonstrate confidentiality
TERMS AND CONDITIONS OF SERVICE
These are established positions within the EAC structure which have tenable contract terms of five (5) years renewable upon satisfactory performance.
FRINGE BENEFITS
The established posts offer attractive fringe benefits including house allowance, transport allowance, education allowance, a medical scheme, and insurance cover.
For more information, visit our website: Http://www.eac.int
HOW TO APPLY
Interested candidates should submit their applications quoting the reference number of the position applied for by registered mail, courier service, e-mail (All soft copies should be in MS. Word) or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time telephone contact to:
The Secretary General
East African Community
P.O. Box 1096
Arusha - Tanzania.
Fax No: 007 27 2502455/2504481
E-mail: eac@eachq.org
To be received not later than Monday 8th June, 2009.
The East African Community is an equal opportunity employer. Female candidates are encouraged to apply. We shall only respond to those candidates who strictly meet the set requirements.
